Scope
Reference
EMS/IS4LFIRE/2025
Description
The contract is for a single supplier to provide the IS4L Fire Alarm Upgrade 2025-26 - at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF.
Overview
IS4L Fire alarm system upgrades due to lifecycle and obsolescence and add networking capability to the system, to receive alarms in BACS control room via fibre optic network and implement graphics in Winmag Software so that individual detection points are visible from the control rooms in Plowright and MOD2.
Scope of works:
1. Site survey (Pre-tender)
2. Site survey (post-tender)
3. Planning of works with Pirbright EMS.
4. Review of RAMS.
5. Temporary fire detection, such as portable detectors, shall be installed during periods when the permanent fire alarm system is inactive. This is necessary as the building will remain operational during this time.
6. Installation
a. Replace existing fire alarm panel.
b. Replace existing Addressable Detectors/Call points.
c. Replace non-compliant 4 core cabling with 2 core FP cable.
d. additional cabling is required to relocate detectors 500mm clear of obstructions and 1m clear of air handling units
e. Commissioning and Testing.
f. Soak test.
g. Graphics package implementation in Winmag Plus.
h. Testing of Graphics functionality
7. Verification of Documentation, loop drawing, Schematics, Cause & Effect asset list, test certificates etc.
Total value (estimated)
- £42,750 excluding VAT
- £51,300 including VAT
Below the relevant threshold
Contract dates (estimated)
- 20 October 2025 to 23 January 2026
- 3 months, 4 days
Main procurement category
Works
CPV classifications
- 31625000 - Burglar and fire alarms
- 31625100 - Fire-detection systems
- 31625200 - Fire-alarm systems
- 51700000 - Installation services of fire protection equipment
- 45312100 - Fire-alarm system installation work
Contract locations
- UKJ25 - West Surrey
Participation
This procurement is reserved for
UK suppliers
Submission
Tender submission deadline
18 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Quality Technical 50%/ Price 40%/ Other Commercial 10%. See Scoring Matrix in the ITT package for all criteria and weightings
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://in-tendhost.co.uk/thepirbrightinstitute/
The ITT Pack Scan be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home.
Upon completion of Appendix H- Confidentiality Agreement, the full ITT pack including Appendix E2 - IS4L-Fire Alarm Asset List & Appendix E3 - Fire Alarm Zone Layout will be issued.
Contracting authority
THE PIRBRIGHT INSTITUTE
- Companies House: 00559784
Pirbright Laboratory Ash Road
Woking
GU24 0NF
United Kingdom
Region: UKJ25 - West Surrey
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)