Scope
Description
University Hospitals of Leicester NHS Trust (UHL) requires the Provision of Managed Equipment Service with associated Medical Consumables & Contrast Media.
The contract term is intended to be for 10 years with potential option to extend at the Authority's discretion for an additional term of up to 5 years. Over the 15 years, the potential total contract value would be £600 million (£40 million per annum). Consumables represent the majority of this contract value: £24 million of the £40 million annual estimate. Contract start date is subject to change.
Scope:
-Purchasing/financing, installation and maintenance of equipment and materials in scope of the contract;
-Purchase and installation of diagnostic/radiotherapeutic equipment and clinical robots;
-Procurement of consumables and contrast media to meet clinical demand; to include all ancillary equipment and software required to maximise and make systems operational and fit for intended purpose
-Purchase, supply, maintain and replace specified consumables and medical devices for the operation of the equipment and responsible for monitoring and maintaining stock levels (including stock rotation, usage analysis/reporting and proactive prevention of wastage/expiry);
-Employ and train sufficient inventory control staff; and Manage any third party involvement.
The supplier will be responsible for the provision and stock level maintenance of specified consumables required such as implantable cardiac valves and devices (e.g. TAVI valves, TEER clips, pacemakers & defibrillators), guide wires, stents, mapping and ablation catheters. The Trust seeks a pass-through cost model with open book accounting to see actual purchase prices plus agreed markup. Product list control remains with Trust and only the Trust can dictate changes to consumables list, not the provider.
The Trust requires flexibility over time and reserves the right to add or amend requirements.
The supplier is responsible for the lifecycle management, ensuring the Trust has access to the latest medical technologies without the burden of capital investment.
Equipment included is imaging, Catheter Labs, Hybrid Theatre, mammography, radiotherapy & pharmacy robots. At this point there is no desire to expand this but there needs to be flexibility to add over the life of the new contract.
In order to select the most suitable strategic partner, the Trust intends to follow a competitive flexible process conducted in accordance with the Procurement Act 2023 (PA23).
UHL is in the process of finalising its Outline Business Case (OBC) for Cabinet Office (CO), specification, and tender documents. UHL intend to publish the tender notice and procurement in November 2025 via the Atamis e-sourcing portal.
Market engagement is due to commence in August 2025 and any interested suppliers are invited to participate - a Preliminary Market Engagement Notice will be published closer to the time. UHL reserves the right to make changes to it's intentions following the pre-market engagement.
Total value (estimated)
- £600,000,000 excluding VAT
- £600,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2036
- Possible extension to 31 May 2041
- 15 years
Description of possible extension:
The contract term is intended to be for 10 years with potential option to extend at the Authority's discretion for an additional term of up to 5 years.
Main procurement category
Services
CPV classifications
- 33100000 - Medical equipments
- 51413000 - Installation services of radiotherapy equipment
- 33110000 - Imaging equipment for medical, dental and veterinary use
- 50421000 - Repair and maintenance services of medical equipment
- 33111000 - X-ray devices
- 85150000 - Medical imaging services
- 33151000 - Radiotherapy devices and supplies
- 33696000 - Reagents and contrast media
- 33140000 - Medical consumables
Participation
Legal and financial capacity conditions of participation
minimum turnover requirements
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
18 November 2025
Enquiry deadline
22 December 2025, 10:00am
Submission type
Requests to participate
Deadline for requests to participate
22 December 2025, 10:00am
Submission address and any special instructions
This notice is to announce the Authority's intention to commence a procurement in the future (this is not a call for competition). Please keep an eye out for the Preliminary Market Engagement Notice (due to be published in August). The tender is likely to go live towards the end of 2025 - a Tender Notice will be published.
The ATAMIS Sourcing Portal at http://health-family.force.com/s/Welcome ("e-Sourcing Portal") will be utilised for pre-market engagement and the tender. Suppliers are encouraged to register on the portal to allow for prompt access as information becomes available.
Dates in this notice are subject to change
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 May 2026
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
2 stage (subject to change following market engagement)
Contracting authority
University Hospitals of Leicester NHS Trust
- Public Procurement Organisation Number: PWXN-8614-MPHH
Leicester Royal Infirmary
Leicester
LE1 6WW
United Kingdom
Contact name: Karen White
Email: karen.white@uhl-tr.nhs.uk
Region: UKF21 - Leicester
Organisation type: Public authority - central government