Scope
Reference
715309450
Description
Defence Soft Facilities Management (UK Estate) will deliver quality and consistent replacement regional Soft Facilities Management contracts which demonstrate value for money and affordability, whilst meeting current and future requirements. The contracts will also seek opportunities to enhance the Lived Experience for the Defence community by incorporating/addressing the opportunities for improvement identified throughout the life of the current contracts, brought about by changes in MOD policy, and in consultation with our customers.
Services required will include;
Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; Stores and armouries; as well as other required FM services.
The contracts will initially run for 7 years. There is estimated to be extension options for up to a further 3 years.
Total value (estimated)
- £3,792,056,000 excluding VAT
- £4,550,467,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 12 March 2027 to 11 March 2034
- Possible extension to 11 March 2037
- 10 years
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
- 55110000 - Hotel accommodation services
- 55900000 - Retail trade services
- 79993100 - Facilities management services
- 90500000 - Refuse and waste related services
- 90911000 - Accommodation, building and window cleaning services
- 98311100 - Laundry-management services
- 98393000 - Tailoring services
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
19 August 2025
Engagement process description
The Defence Infrastructure Organisation (DIO) is holding a Market Engagement (ME) event on the 19th August 2025 from 10am to 12pm. The event will be hosted on TEAMS. The purpose of the event is to enable potential participants to understand the planned tender process and the timescales anticipated for the procurement of the Defence Soft Facilities Management regional contracts. Suppliers are invited to express their interest in joining the event by emailing the Defence Soft Facilities Management Commercial Team: DIO-DefSFMCommercial@mod.gov.uk. Expressions of interest to join this ME event must be received by 10am on 18th August 2025. Attendee numbers are not limited, given this is a virtual event, however DIO reserves the right to schedule additional events if there is a significant number of respondents.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
27 August 2025
Contracting authority
Defence Infrastructure Organisation
- Public Procurement Organisation Number: PHVX-4316-ZVGZ
St George's House, DMS Whittington
Lichfield
WS14 9PY
United Kingdom
Contact name: Amy Stamp
Email: DIOComrcl-SFMFP@mod.gov.uk
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - central government