Scope
Reference
HC309
Description
Hertsmere Borough Council is seeking an organisation to provide Herbicide Control Services (the Works). The control is wholly for the Public Highway. To consist of two sprays per annum during June/July and October/ November . The work is for the treatment of roads and public footpaths. It is for the total weed control of all areas to keep the locations as weed free as possible by the use of chemical herbicides. This will be a three year and a half year contractual agreement consisting of two applications in months October/November and June/July. With the option to extend by an additional year at the sole discretion of the council. This requirement has not been split into lots due to the size of the Borough.
Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system.
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Please ensure that where possible documents are uploaded as a PDF and that file names are succinct.
Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.
Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.
Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
All technical specifications and documents associated with this procurement area accessed as below.
To access this opportunity please visit https://intendhost.co.uk/supplyhertfordshire/aspx/Home
Total value (estimated)
- £630,000 excluding VAT
- £756,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 October 2025 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years, 5 months, 12 days
Description of possible extension:
At the councils sole discretion the contract may be extended for a further year.
Main procurement category
Services
CPV classifications
- 77312100 - Weed-killing services
Contract locations
- UKH23 - Hertfordshire
Submission
Enquiry deadline
14 August 2025, 12:00pm
Tender submission deadline
1 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 31 March 2029
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Price 60% quality 30% social value 10% |
Price |
Weighting description
Price 60% quality 30% social value 10%
Other information
Payment terms
Invoices are to be submitted to the Council, in accordance with the Prices and Payment
clause in the Conditions of Contract. Payment will normally be made within thirty (30)
days of receipt of a correct invoice.
Description of risks to contract performance
The Contract will be based on the Council's standard terms. There are no known
immediate risks to performance during the initial eighteen months of this contract however the future licencing of the most commonly used herbicide is not certain at the time of this notice. Should the licence not be renewed any changes to the contract will be agreed between both parties in writing with a variation.
However, a key strategic risk relates to potential future policy changes surrounding
devolution and governance arrangements. Such changes could directly affect the
structure, scope, or continuation of the contract beyond the fixed term. While no decisions
have been made at this stage, the contracting authority is actively monitoring the evolving
landscape. Suppliers should be aware that any resulting implications will be managed in
accordance with applicable legislation and clear communication will be provided should
any material change arise. Such changes will be agreed between both parties in writing
with a variation.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://intendhost.co.uk/supplyhertfordshire/aspx/Home
Please either register or log in to the above web address, and then 'express interest' and
'opt in' in order to view the full set of documentation relating to this tender opportunity
Contracting authority
Hertsmere Borough Council
- Public Procurement Organisation Number: PNWN-1432-TXYZ
Civic Offices, Elstree Way
Borehamwood
WD6 1WA
United Kingdom
Email: procurement@hertsmere.gov.uk
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government