Scope
Description
Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 90% of UK' social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, dynamic purchasing systems, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under section 2 of the Procurement Act 2023 and a centralised procurement authority under section 1(4) of that Act.
Please refer to www.pfh.co.uk for additional information.
PfH is administered by Inprova Limited and is headquartered in the North West of England with over 20 years of expertise and experience offering a complete procurement solutions package across outsourcing, technology and consultancy. By integrating procurement services and technology, Inprova operates as a delivery partner, supporting business performance improvement for the public sector.
PfH is seeking suitably qualified and experienced suppliers to join the framework for interior decorating and furnishing solutions. The framework will cover decorative solutions, furniture and flooring.
Commercial tool
Establishes a framework
Total value (estimated)
- £90,000,000 excluding VAT
- £108,000,000 including VAT
Above the relevant threshold
Main procurement category
Goods
Contract locations
- UK - United Kingdom
Not the same for all lots
CPV classifications and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Retail Decorative Solutions
Description
Retail solution to procure decorative solutions. PfH intends to award places on the framework to under this lot to five suppliers but reserves to right to award to a greater or fewer dependant on the bids received. To expand
Lot value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 3 November 2025 to 2 November 2029
- 4 years
CPV classifications
- 44800000 - Paints, varnishes and mastics
- 44111400 - Paints and wallcoverings
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Trade Decorative Solutions
Description
Trade solution to procure decorative solutions. PfH intends to award places on the framework to under this lot to five suppliers but reserves to right to award to a greater or fewer dependant on the bids received. To expand
Lot value (estimated)
- £20,000,000 excluding VAT
- £24,000,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 November 2025 to 31 October 2029
- 4 years
CPV classifications
- 39224210 - Painters' brushes
- 44111400 - Paints and wallcoverings
- 44830000 - Mastics, fillers, putty and solvents
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Recycled Paint
Description
Trade solution to procure recycled decorative solutions. PfH intends to award places on the framework to under this lot to five suppliers but reserves to right to award to a greater or fewer dependant on the bids received. To expand
Lot value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 November 2025 to 31 October 2029
- 4 years
CPV classifications
- 44111400 - Paints and wallcoverings
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Furniture
Description
Trade solution to procure furnishing solutions. PfH intends to award places on the framework to under this lot to five suppliers but reserves to right to award to a greater or fewer dependant on the bids received. To expand
Lot value (estimated)
- £20,000,000 excluding VAT
- £24,000,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 November 2025 to 31 October 2029
- 4 years
CPV classifications
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 5. Flooring
Description
Trade solution to procure flooring solutions. PfH intends to award places on the framework to under this lot to five suppliers but reserves to right to award to a greater or fewer dependant on the bids received. To expand
Lot value (estimated)
- £20,000,000 excluding VAT
- £24,000,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 November 2025 to 31 October 2029
- 4 years
CPV classifications
- 44112210 - Solid flooring
- 45430000 - Floor and wall covering work
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 6. Furniture Rental
Description
Trade solution to procure furniture rental solutions. PfH intends to award places on the framework to under this lot to five suppliers but reserves to right to award to a greater or fewer dependant on the bids received. To expand
Lot value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 November 2025 to 31 October 2029
- 4 years
CPV classifications
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
30
Maximum percentage fee charged to suppliers
3%
Further information about fees
Fees are based on a rebate to the supplier. Details are set out in Document 8 Framework Agreement.
Framework operation description
See document 8 - Framework Agreement Schedule 4
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
This Framework Agreement may be used by all current members of PfH at the time of the FTS notice and those contracting authorities that become a member of PfH during the period of the Framework Agreement. This includes all contracting authorities across England, Wales, Scotland and Northern Ireland listed on the following page of the PfH website:
http://procurementforhousing.co.uk/permissible-users/
This includes registered providers of social housing; registered social landlords; the Northern Ireland Housing Executive; public authorities; local authorities; ALMOs; central government departments; schools, colleges, universities and other education establishments; hospital trusts, ambulance services and other NHS organisations and services; fire and rescue, police and other emergency services; passenger transport services; charities and other third sector organisations and any wholly owned subsidiaries of the above organisations. See paragraph 1.3.5 of Document 1 of the tender pack.
Participation
Legal and financial capacity conditions of participation
Lot 1. Retail Decorative Solutions
Lot 2. Trade Decorative Solutions
Lot 3. Recycled Paint
Lot 4. Furniture
Lot 5. Flooring
Lot 6. Furniture Rental
See tender documentation
Technical ability conditions of participation
Lot 1. Retail Decorative Solutions
Lot 2. Trade Decorative Solutions
Lot 3. Recycled Paint
Lot 4. Furniture
Lot 5. Flooring
Lot 6. Furniture Rental
See tender documentation
Particular suitability
Lot 1. Retail Decorative Solutions
Lot 2. Trade Decorative Solutions
Lot 3. Recycled Paint
Lot 4. Furniture
Lot 5. Flooring
Lot 6. Furniture Rental
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
1 September 2025, 12:00pm
Tender submission deadline
11 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 October 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | See tender documentation |
Quality | 60.00% |
| Price | See tender documentation |
Price | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
A Prior Information Notice was published under PCR 2015 and pre-market engagement has been carried out following that notice.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607265
Document 1 - IDFS - ITT - vFinal
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607266
Document 2 - IDFS - Instructions to Tenderers - vFinal
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607267
Document 3 - PA23 - Conditions of Participation and Evaluation Criteria - Closed FA vFinal
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607268
Document 4 - IDFS-Framework Scope and Requirements vFinal
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607269
Document 5A - PSQ Framework vFinal
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607270
Document 5B - PSQ Scoring Methodology vFinal
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607271
Document 6A - IDFS- ITT Response Template - Revised vFinal
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607272
Document 6B - ITT Scoring Methodology vFinal
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607273
Document 7 - IDFS - Pricing Schedule - vFinal
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607274
Document 8 - IDFS Framework Agreement - vFinal
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607275
Document 9 - Call-Off Contract - vFinal
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607276
Document 10 - Tender Certificates vFinal
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607277
Document 11A - PfH Gen2 file specification Standard v1.0.pdf
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607278
Document 11B - Quantum Gen 2 Format
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=607279
Document 12 - Tender Submission Checklist vFinal
Contracting authority
Procurement for Housing
- Public Procurement Organisation Number: PRLY-9676-WPTJ
2 Olympic Way
Birchwood, Warrington
WA2 0YL
United Kingdom
Region: UKD61 - Warrington
Organisation type: Public authority - sub-central government