Scope
Description
Lewes District Council and Eastbourne Borough Council's current Grounds Maintenance Services Contract expires on 31st March 2026, and we plan to begin the tender process in May 2025.
This contract presents an opportunity for experienced contractors to deliver high-quality grounds maintenance services in our beautiful parks and much-loved green spaces. We are seeking committed partners who can help maintain and enhance our outdoor spaces to the highest standards.
Total value (estimated)
- £19,800,000 excluding VAT
- £23,760,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 1 April 2036
- 10 years, 1 day
Description of possible extension:
Optional extensions up to a period of 5 years
Main procurement category
Services
CPV classifications
- 77300000 - Horticultural services
Lot LOT-0001. Eastbourne Borough Council Grounds Maintenance Service
Description
Grounds Maintenance Services for the Eastbourne Borough area
Lot value (estimated)
- £10,350,000 excluding VAT
- £12,420,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lewes District Council Grounds Maintenance Service
Description
Grounds Maintenance services for the Lewes District area
Lot value (estimated)
- £9,450,000 excluding VAT
- £11,340,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot LOT-0001. Eastbourne Borough Council Grounds Maintenance Service
Lot LOT-0002. Lewes District Council Grounds Maintenance Service
Small and medium-sized enterprises (SME)
Submission
Submission type
Tenders
Tender submission deadline
12 September 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 November 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | 60% Quality 40% Cost |
Price |
Weighting description
60% Quality
40% Cost
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement will be a two stage process including an initial selection stage and a second stage including tender evaluation, IT demonstration and potential negotiation
Contracting authority
Eastbourne Borough Council
- Public Procurement Organisation Number: PYYT-2735-CVVJ
Town Hall
Eastbourne
BN21 4UG
United Kingdom
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government