Scope
Reference
PPIL/C0161
Description
Peel Ports Investments Limited (the name under which any resulting contract from this procurement event will be signed) acting on behalf of The Mersey Docks and Harbour Company, Clydeport Operations Limited and Port of Sheerness Limited, are looking to appoint a single successful Tenderer to provide Marine Pilot Digitalisation. Peel Ports owns and operates six of the UK's most important ports (Port of Liverpool, Heysham Port, Manchester Ship Canal, Medway (Sheerness / Chatham), Clydeport (Greenock, Hunterston, Ardrossan) and Great Yarmouth). It also operates a container terminal in Dublin. Peel Ports Group serves as the Statutory Harbour Authority (SHA) and the Competent Harbour Authority (CHA) for several UK ports, Managing marine pilots for each port. Currently, pilot requests and allocations are managed manually through a mix of systems such as physical tables, spreadsheets, phone calls, and messages. These systems involve transferring information between digital and paper formats. This project aims to award to a single successful Tenderer under a 4 year fixed term Agreement with 2 optional, 2 year extensions (potentially a total of 8 years). The successful Tenderer will be required to implement a unified software solution to streamline pilot request management at the following locations; Liverpool, Sheerness (Medway) and Clydeport. The full scope of works is set out in the tender documentation, however the scope associated with this opportunity is summarised below but not limited to :- Allow Group Port Control Centre (GPCC) staff to review and allocate pilots based on port-specific rules Provide an automated suggestions and manual overrides. Cover operations at the Ports of; a) Liverpool b) Sheerness c) Clydeport Provide a planning feature for the pilot launch programme in the Port of Liverpool and replace the current in-house Pilot App. The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96462&B=
Total value (estimated)
- £1,100,000 excluding VAT
- £1,320,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 January 2026 to 30 January 2030
- Possible extension to 30 January 2034
- 8 years
Description of possible extension:
2 optional 2 year extensions, giving a possible total contract term of 8 years. Any extensions will be at the sole discretion of the Contracting Authority and subject to; Supplier performance Business Requirements
Main procurement category
Goods
CPV classifications
- 48100000 - Industry specific software package
- 48000000 - Software package and information systems
- 48332000 - Scheduling software package
- 48517000 - IT software package
Contract locations
- UKD7 - Merseyside
- UKJ4 - Kent
- UKM8 - West Central Scotland
- UKM9 - Southern Scotland
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 October 2025, 11:30pm
Submission type
Tenders
Tender submission deadline
13 October 2025, 10:30am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality (Technical) | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
PSQ Short list to invite to ITT Stage Launch ITT Site Visits Mid-tender Review Meetings ITT Submissions Tenderer Clarification Meetings (including Demonstrations & Presentations) Legal Review Meetings BAFO Standstill Contract Award
Contracting authorities
The Mersey Docks and Harbour Company
- Public Procurement Organisation Number: PRWZ-2267-YTZX
Maritime Centre
Liverpool
L21 1LA
United Kingdom
Contact name: Melissa Rimmer
Telephone: +44 01519496078
Email: sourcing@peelports.com
Website: https://www.peelports.com
Region: UKD73 - Sefton
Organisation type: Private utility
Port of Sheerness Limited
- Public Procurement Organisation Number: PDMT-7482-WCQQ
Maritime Centre, Port of Liverpool
Liverpool
L21 1LA
United Kingdom
Contact name: Melissa Rimmer
Email: sourcing@peelports.com
Region: UKD73 - Sefton
Organisation type: Private utility
Clydeport Operations Limited
- Public Procurement Organisation Number: PYLW-8115-DRGZ
16 Robertson Street
Glasgow
G2 8DS
United Kingdom
Contact name: Melissa Rimmer
Email: sourcing@peelports.com
Region: UKM82 - Glasgow City
Organisation type: Private utility