Scope
Reference
DN784791
Description
Tunbridge Wells Borough Council (the Council) is looking to tender for the supply and the management of CCTV monitoring staff and OOH calls for Tunbridge Wells Borough Council (TWBC) and Tonbridge and Malling Borough Council (TMBC).
Key Dates & Timeline for Procurement:
Tender release: Wednesday, 30 July 2025
Expression of Interest Deadline: 12:00pm on Friday, 22 August 2025.
CCTV Control Room Visit: Tuesday, 26 August 2025 - 10:00 to 12:00
Deadline for submission of completed tenders: 12:00pm on Friday, 12 September 2025.
Evaluation: w/c 15, September 2025
Interviews: Tuesday, 23 September 2025.
Appointment of contractor: w/c Thursday, 23 October 2025.
Total value (estimated)
- £1,080,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2028
- Possible extension to 31 May 2030
- 4 years
Description of possible extension:
Option of 2 annual extensions
Main procurement category
Services
CPV classifications
- 79710000 - Security services
Contract locations
- UKJ46 - West Kent
Participation
Legal and financial capacity conditions of participation
Please see tender documents
Technical ability conditions of participation
Please see tender documents
Submission
Enquiry deadline
22 August 2025, 12:00pm
Tender submission deadline
12 September 2025, 12:00pm
Submission address and any special instructions
Tenderers must register their interest through the Kent Business Portal (registration is free). Once registered you will be able to view and respond to the documents.
The web address to register is https://www.kentbusinessportal.org.uk/.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2027
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | Cost | 50% | |
| Written Quality | Written Quality |
Quality | 45% |
| Interview - Quality | Quality | 5% |
Other information
Description of risks to contract performance
Description Of Risk - Local Government Reorganisation
Likelihood of Occurrence - High
Would this lead to potential modification of contract. If so, how?
Potential novation of contract
Description of Risk - Potential operational changes to contract.
Likelihood of Occurrence -Medium
Would this lead to potential modification of contract. If so, how? Contract may be modified to reflect operational changes.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.kentbusinessportal.org.uk/
Tenderers must register their interest through the Kent Business Portal (registration is free). Once registered you will be able to view and respond to the documents.
The web address to register is https://www.kentbusinessportal.org.uk/.
Contracting authority
Tunbridge Wells Borough Council
- Public Procurement Organisation Number: PLDX-6964-RZQX
Town Hall, Monson Way
Royal Tunbridge Wells
TN1 1RS
United Kingdom
Region: UKJ46 - West Kent
Organisation type: Public authority - sub-central government