Scope
Reference
002522
Description
The Library is seeking to appoint a professional supplier to fulfil its Estates Maintenance contract.
The contract covers the delivery of:
• Mechanical & Electrical (M&E) services (both planned preventative maintenance (PPM) and reactive)
• Environmental services
• Fabric maintenance services (both PPM and reactive)
• Accommodation services
• Associated services
A detailed requirement is provided within the Specification at Part C to the Procurement Document Set, downloadable via Delta E-sourcing.
The Contract shall cover services across the Library's entire portfolio, currently at St Pancras and Boston Spa.
It is envisaged that the initial term of the contract will be 5 years, with an optional extension period of up to 5 years.
The contract shall be awarded in its entirety and will not be let in lots due to the economic and practical efficiencies presented by a single contract delivery model.
For further information please download the full document set via Delta E-sourcing.
Preliminary market engagement took place prior to the commencement of the Procurement Process with a range of suppliers.
The notice can be found here:
https://www.find-tender.service.gov.uk/Notice/028930-2024?origin=SearchResults&p=1
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./33Z26N9FUY
To respond to this opportunity, please click here:
Total value (estimated)
- £97,290,607 excluding VAT
- £116,748,729 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2031
- Possible extension to 30 June 2036
- 10 years
Description of possible extension:
The Contract term will be 5 years with an Authority option to extend by a further 5 years to a total maximum term of 10 years.
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50760000 - Repair and maintenance of public conveniences
- 50800000 - Miscellaneous repair and maintenance services
- 50850000 - Repair and maintenance services of furniture
- 77314000 - Grounds maintenance services
Contract locations
- UKI - London
- UKE - Yorkshire and the Humber
Participation
Legal and financial capacity conditions of participation
Selection criteria as stated in the procurement documents.
Technical ability conditions of participation
Selection criteria as stated in the procurement documents.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 August 2025, 12:00pm
Submission type
Tenders
Deadline for requests to participate
25 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Merit (includes 10% allocated to Environmental, Social and Governance) | Quality | 70% |
| Commercial | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Preliminary Market Engagement
Stage 1: Invitation to Participate (ITP)
Stage 2:1: Invitation to Submit an Initial Tender (ISIT)
Stage 2.2: Invitation to Dialogue and / or Negotiate (ITN) (Optional at the Authority's discretion)
Stage 2.3: Invitation to Submit a Final Tender (ISFT) (Optional at the Authority's discretion)
The British Library reserves the right to refine the award criteria prior to invitation to submit an initial tender (ITSIT) and invitation to submit a final tender (ITSFT) stages of the procurement process. Any such refinement will not change the theme of the original criteria, introduce new themes, or alter the nature of the contract.
Contracting authority
British Library
- Public Procurement Organisation Number: PCXZ-9362-XQJM
British Library, 96 Euston Road
London
NW1 2DB
United Kingdom
Region: UKI31 - Camden and City of London
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Neller Davies
Summary of their role in this procurement: Technical advisors into the procurement process.
- Public Procurement Organisation Number: PBLG-3536-LGRT
21 Lovett Green
Bedford
MK45 4SP
United Kingdom
Email: solutions@nellerdavies.com
Region: UKH25 - Central Bedfordshire