Scope
Reference
LU00987
Description
This opportunity is to establish a contract with a suitably capable supplier(s) able to provide punctual deliveries of quality Corporate Workwear as well as Merchandise/Gifts.
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https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=969192329
Total value (estimated)
- £1,800,000 excluding VAT
- £2,160,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 October 2025 to 26 October 2026
- Possible extension to 26 October 2031
- 6 years
Description of possible extension:
Extensions will be for a minimum period of 1 year beyond the initial term up to a maximum of 5 additional years.
Main procurement category
Goods
Contract locations
- UKF2 - Leicestershire, Rutland and Northamptonshire
Lot constraints
Maximum number of lots a supplier can be awarded: 2
Description of how multiple lots may be awarded:
We will be awarding EITHER Lots 1 and 2 OR Lot 3 (Lot 1 and Lot 2 requirements combined).
Therefore the value of Lot 3 (if awarded) will be the combined value of Lots 1 and 2.
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Workwear
Description
The supply of Workwear for delivery to Loughborough University
Lot value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
CPV classifications
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18100000 - Occupational clothing, special workwear and accessories
- 18130000 - Special workwear
- 18140000 - Workwear accessories
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Merchandise / Gifts
Description
The supply of Merchandise / Gifts to Loughborough University
Lot value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
CPV classifications
- 18000000 - Clothing, footwear, luggage articles and accessories
- 22462000 - Advertising material
- 39295200 - Umbrellas
- 39299000 - Glassware
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Corporate Workwear and Gifts (joint requirement)
Description
The supply of Corporate Workwear and Gifts to Loughborough University (joint requirement)
Lot value (estimated)
- £0 including VAT
CPV classifications
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18100000 - Occupational clothing, special workwear and accessories
- 18130000 - Special workwear
- 18140000 - Workwear accessories
- 22462000 - Advertising material
- 39295200 - Umbrellas
- 39299000 - Glassware
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Workwear
Lot 2. Merchandise / Gifts
Lot 3. Corporate Workwear and Gifts (joint requirement)
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 August 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
1 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 October 2025
Award criteria
Lot 1. Workwear
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 60% |
| Pricing Score | Price |
Price | 40% |
Lot 2. Merchandise / Gifts
Lot 3. Corporate Workwear and Gifts (joint requirement)
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 60% |
| Pricing | Pricing |
Price | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Receipt of Tenders, evaluation against conditions of participation, evaluation against award criteria, identification of top 3, presentations and negotiation, (optional) revised submissions, identification of preferred tenderer, issue of assessment summaries and standstill period.
Contracting authority
Loughborough University
- Public Procurement Organisation Number: PRGT-9932-PLJN
Epinal Way, Stapleford
Loughborough
LE11 3TU
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)