Scope
Reference
IA3594
Description
The purpose of the Framework Agreement is to ensure that all Emergency Lighting and Associated Battery systems are maintained in a safe and operational condition through a process involving inspection and testing at approximately 506 properties covering mostly in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire and the West Midlands.
The properties will include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.
A 24/7 callout facility is required to deliver responsive maintenance activities with a 4-hour response limit.
Commercial tool
Establishes a framework
Contract 1
Supplier
Contract value
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Award decision date
24 July 2025
Date assessment summaries were sent to tenderers
30 July 2025
Standstill period
- End: 11 August 2025
- 8 working days
Earliest date the contract will be signed
19 August 2025
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
2 x 1 years to 31st August 2028 and 31st August 2029
Main procurement category
Services
CPV classifications
- 31518200 - Emergency lighting equipment
- 50000000 - Repair and maintenance services
Contract locations
- UK - United Kingdom
Information about tenders
- 22 tenders received
- 9 tenders assessed in the final stage:
- 6 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 8 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
DFP SERVICES LIMITED
- Companies House: 04123832
- Public Procurement Organisation Number: PZZZ-9725-WQBQ
1 West Durham St. Johns Road
Durham
DH7 8RD
United Kingdom
Email: bidteam@dfpservices.co.uk
Website: https://dfpservices.co.uk/
Region: UKC14 - Durham CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authorities
Staffordshire County Council
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Cannock Chase District Council
- Public Procurement Organisation Number: PNXX-8585-GQTH
Civic Centre, Beecroft Road
Cannock
WS11 1BG
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Stafford Borough Council
- Public Procurement Organisation Number: PTQN-1833-ZMYL
Civic Centre, Riverside
Stafford
ST16 3AQ
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
South Staffordshire District Council
- Public Procurement Organisation Number: PNNH-3468-CHWJ
Council Offices, Wolverhampton Road
Codsall
wv8 1px
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government