Scope
Reference
CDO/2025/263
Description
The Council requires citywide tree surveys to be carried out, alongside the creation of a comprehensive tree asset register/database, which can then be uploaded onto the Council's GIS mapping system (by the council). The data to be collected will vary depending on tree location and land ownership. The project will involve reviewing existing information-including GIS maps, Google Maps, databases, and Land Registry data-and setting up new records on a site-by-site or plot-by-plot basis. All surveyed trees must undergo verification through site visits and cross-referencing with relevant Council teams including Property Management, Planning, Streetcare, Greenspace Area Managers, and Tree Officers to ensure accuracy before finalising and storing the data. The estimated number of trees to be surveyed is 330,194, based on the Council's GIS tree canopy layer. However, this figure is not definitive due to potential double-counting across LOTS, incomplete data for certain land types (e.g. highways), and exclusions such as private trees that are not deemed a risk to public areas. Additionally, mapping tolerances may affect accuracy, so submitted prices must allow for some variation in tree numbers. The pricing and specification is structured into multiple LOTS, categorised by land types or groups of land types, enabling the Council-subject to budget constraints-to either commission all LOTS or select specific ones at this stage.
Total value (estimated)
- £750,000 excluding VAT
- £750,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2027
- 1 year
Main procurement category
Services
CPV classifications
- 71355000 - Surveying services
Contract locations
- UKG23 - Stoke-on-Trent
Engagement
Engagement deadline
30 September 2025
Engagement process description
To express your interest in participating in this market engagement exercise, please email trees@stoke.gov.uk by 15th August 2025.
A market engagement questionnaire will be issued during the week commencing 18th August 2025. The deadline for completing the questionnaire is expected to be two weeks, but this will be confirmed when the questionnaire is sent to all interested parties.
Please note that further engagement may follow based on the responses received.
Contracting authority
Stoke on Trent City Council
- Public Procurement Organisation Number: PDQZ-1442-RZTZ
Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
United Kingdom
Region: UKG23 - Stoke-on-Trent
Organisation type: Public authority - sub-central government