Scope
Reference
GSC1001372REQ
Description
Flintshire County Council are seeking to appoint a maximum of 4 suitably qualified and experienced suppliers to a Framework Agreement which will cover all aspects of planned tree surgery work within the Flintshire County, as well as emergency works during or after adverse weather conditions and to undertake these works on any council land including open spaces, parks, schools and along highways.
Commercial tool
Establishes a framework
Total value (estimated)
- £576,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 October 2025 to 5 October 2027
- Possible extension to 5 October 2029
- 4 years
Description of possible extension:
2 x 1yr
Main procurement category
Services
CPV classifications
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
Contract locations
- UKL23 - Flintshire and Wrexham
Framework
Maximum number of suppliers
4
Maximum percentage fee charged to suppliers
0%
Framework operation description
See ITT Document
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
See ITT Document
Technical ability conditions of participation
See ITT Document
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 August 2025, 12:00pm
Tender submission deadline
26 August 2025, 12:00pm
Submission address and any special instructions
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the "Sign Up" button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click "Register"
6. You will receive an email asking you to "Click here to activate your account". This takes you to Enter Organisation Details.
7. Please enter the information requested, click the ">" on the screen and follow the instructions ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Flintshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click ">". This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click "Complete Registration" and you will enter the Supplier Network page.
14. On the centre of the screen click "Opportunities". This will take you to the list of current opportunities available to you.
15. Click the ">" that relates to this notice, this will take you into the PQQ or Tender Request and click "Register Interest". Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the "Your Opportunities" screen please note the closing time and date for completion of the relevant project. Please review the "Items" tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response", or "Decline" this opportunity.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
12 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | See ITT Document |
Quality | 75.00% |
| Price | See ITT |
Price | 20.00% |
| Social Value | See ITT |
Quality | 5.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No PME undertaken so no notice required.
Documents
Associated tender documents
https://supplierlive.proactisp2p.com/Account/Login
Technical specifications to be met
https://supplierlive.proactisp2p.com/Account/Login
Contracting authority
Flintshire County Council
- Public Procurement Organisation Number: PNJC-2356-PCDV
Ty Dewi Sant
Flintshire
CH7 6NA
United Kingdom
Email: procurement@flintshire.gov.uk
Website: https://www.flintshire.gov.uk
Region: UKL23 - Flintshire and Wrexham
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales