Scope
Reference
BaDC-1423
Description
Bassetlaw District Council is seeking to engage consultancy services to undertake stock condition surveys. This will form part of the Council's quality assurance procedures that will provide third party assurance for our stakeholders and the Regulator, should this be required.
In summary, the Council is moving forward with its surveying programme and requires an exercise to provide independent assurance regarding its stock condition database and critically, its ability to accurately inform the Business Plan and provide Decent Homes Reports.
This will form two parts:
> A desktop analysis of our stock condition database to consider its completeness and ability to produce an overall cost output
> A stock condition survey exercise covering new surveys and recent survey work undertaken by our team
Further information on the requirement can be found in the Specification.
The Council proposes to enter one contract for an initial period of thirty six (36) months with the preferred supplier with an option to extend for a further period of twenty four (24) months making a maximum period of sixty (60) months in total (3+2 = 5 years).
Total value (estimated)
- £1,100,000 excluding VAT
- £1,320,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
The Council proposes to enter one contract for an initial period of thirty six (36) months with the preferred supplier with an option to extend for a further period of twenty four (24) months making a maximum period of sixty (60) months in total (3+2 = 5 years).
Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements.
Any proposed extension to the contract will be agreed in writing between the Council and the supplier.
Main procurement category
Services
CPV classifications
- 71315200 - Building consultancy services
- 71315300 - Building surveying services
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
29 August 2025, 12:00pm
Tender submission deadline
29 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 September 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Payment terms
See Tender Documentation
Description of risks to contract performance
See Tender Documentation
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=98e4e077-c76b-f011-813a-005056b64545
Link to eTendering Portal - ProContract to access Tender including tender documentation.
Contracting authority
Bassetlaw District Council
- Public Procurement Organisation Number: PQLL-4962-VGPG
Queen's Buildings, Potter Street,
Worksop
S802AH
United Kingdom
Region: UKF15 - North Nottinghamshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Welland Procurement
Summary of their role in this procurement: Procurer
- Public Procurement Organisation Number: PVMQ-1845-NYPP
Parkside
Melton Mowbray
LE13 1GH
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland