Scope
Description
712746450 - This procurement is to support the Army Orienteering Association (AOA) to deliver training courses, coaching, mapping services, competitions and technical services. This includes technical advice and provision of timing equipment/services to deliver effective training, complying to British Orienteering National Governing Body rules and policies and 'safe-place, safe-training'.
Contract 1. 712746450
Supplier
Contract value
- £329,093.33 excluding VAT
- £394,912 including VAT
Above the relevant threshold
Earliest date the contract will be signed
31 October 2025
Contract dates (estimated)
- 31 December 2025 to 29 December 2028
- 2 years, 11 months, 30 days
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
One 12 Month Option Period
CPV classifications
- 92622000 - Sports-event organisation services
- 80511000 - Staff training services
- 22114300 - Maps
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Special regime
Concession
Direct award justification
Switching to direct award
Section 43 (Switching to Direct Award) of the Procurement Act 2023 (PA2023) permits a contracting authority to switch from a competitive tendering procedure to the direct award of a public contract in circumstances where no, or no suitable, tenders or requests to participate have been received during the competitive tendering procedure. This is applicable when the contracting authority determines that awarding a contract through a competitive tendering procedure under Section 19 is not feasible in the given circumstances.
The contracting authority previously conducted an open competitive procurement process for this orienteering requirement in May 2025 but did not receive any suitable tenders or requests to participate. This was likely due to the niche nature of the requirement, the limited number of suppliers in this specialised field, and the logistical challenges of the specified location. Only one bid was submitted, and the competition attracted limited interest, with no other suppliers confirming interest or submitting clarification questions, resulting in no suitable tenders. Consequently, it is not possible to proceed under section 19, and a direct award under section 43 has been deemed necessary to meet the requirement.
A tender notice for the above mentioned competition was published on 2nd April 2025:
https://www.find-tender.service.gov.uk/Notice/012644-2025
Notice identifier: 2025/S 000-012644
Procurement identifier (OCID): ocds-h6vhtk-04fc4e
Supplier
EMIT-UK TIMING LIMITED
- Companies House: 08580379
80 Spring Lane
Hampshire
SO50 6BB
United Kingdom
Email: emituktiming@gmail.com
Region: UKJ35 - South Hampshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. 712746450
Contracting authority
Ministry of Defence
- Public Procurement Organisation Number: PHVX-4316-ZVGZ
Army Headquarters, Blenheim Building, Monxton Road
Andover
SP11 8HT
United Kingdom
Email: army-comrcl-proc-dynea-mailbox@mod.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-defence
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - central government