Scope
Reference
PP-10168
Description
Selwood Academy is a joint Anglican / Methodist Foundation, Middle School, Single Academy Trust (SAT), serving the needs of children aged 9 - 13 in years 5 - 8 and sits at the heart of the community of Frome. Selwood Academy has approx. 630 pupils and has a capacity for 704, and also has a staffing and governance team of approx. 100. The Academy is currently actively working towards a potential conversion to a Multi Academy Trust (MAT) and have future ambition to extend to Year 11 also.
The cleaning contract will be for the provision of outsourced cleaning services to Selwood Academy, including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces.
The Supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the Supplier will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of cleaning consumables, bin liners and equipment to support the delivery of the cleaning services.
Further information on the Client's requirements can be found at Attachment 1A Specification and Attachment 1B Cleaning Schedule.
The Contract period will be for two years and eight months initially, with the option to extend for two further one-year periods at the discretion of the Client.
Total value (estimated)
- £740,000 excluding VAT
- £888,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 1 September 2028
- Possible extension to 1 September 2030
- 4 years, 8 months, 1 day
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKK23 - Somerset
Submission
Enquiry deadline
22 August 2025, 5:00pm
Tender submission deadline
8 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 October 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown |
Price |
Weighting description
Quality Assessment: 60% of overall score
Price Assessment: 40% of overall score
See ITT Part A document for full breakdown
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
SELWOOD ACADEMY
- Companies House: 07814065
Berkley Road
Frome
BA11 2EF
United Kingdom
Region: UKK23 - Somerset
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Place Group Ltd
Summary of their role in this procurement: Procurement Agent on behalf of client
- Companies House: 04395705
The Regent, Chapel Street
Penzance
TR18 4AE
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly