Scope
Description
Winter Gritting and Snow Clearance For Sheffield Teaching Hospitals NHS Foundation Trust - including Community Sites
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 31 March 2027
- Possible extension to 31 March 2030
- 4 years, 4 months
Description of possible extension:
Initial 2 years followed by 3 optional years - split either annually or 2 years plus 1
Options
The right to additional purchases while the contract is valid.
additional 3 optional years
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
- 90620000 - Snow-clearing services
Lot constraints
Maximum number of lots a supplier can bid for: 2
Maximum number of lots a supplier can be awarded: 2
Description of how multiple lots may be awarded:
Lot 1 - Northern General Hospital
Lot 2 - Royal Hallamshire (Central Campus)
Lot 3 - Community Sites
Lot 4 - All locations
Lot 1. Northern General Hospital Campus
Description
• Combined Winter Services: Full gritting, salt treatment, and snow clearance services
• Service Areas Include:
o Accident & Emergency / Major Trauma Department access routes (Blue Light routes)
o Cardio-thoracic Department (Chesterman building) access routes
o Helipad area (automated heating system - no rock salt/grit on landing surface)
o Primary thoroughfares for patient, public, visitor and staff access
o All designated car parks and pedestrian areas
o Emergency access routes and building entrances
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Central Campus (Royal Hallamshire Hospital)
Description
• Combined Winter Services: Full gritting, salt treatment, and snow clearance services
• Locations Include:
o Royal Hallamshire Hospital main site
o Weston Park Hospital
o Jessop Wing
o Charles Clifford Dental Hospital
• Service Areas Include:
o Main hospital access routes
o Patient and visitor circulation areas
o Emergency access routes
o Specialist department access areas
o All designated car parks and pedestrian areas
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Community Properties
Description
• Combined Winter Services: Full gritting, salt treatment, and snow clearance services
• Service Areas Include:
o Main access routes to healthcare facilities
o Patient and visitor access areas
o Emergency service access routes
o All designated car parks and pedestrian areas
Lot value (estimated)
- £50,000 excluding VAT
- £60,000 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Complete Trust Package
Description
• Combined Winter Services: Full gritting, salt treatment, and snow clearance services across ALL Trust locations
• Includes: All areas covered in Lots 1, 2, and 3
• Benefits: Integrated service delivery across the entire Trust estate with coordinated response and resource deployment
Lot value (estimated)
- £0 excluding VAT
- £0 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Technical ability conditions of participation
Lot 1. Northern General Hospital Campus
Lot 2. Central Campus (Royal Hallamshire Hospital)
Lot 3. Community Properties
Lot 4. Complete Trust Package
All conditions are stated in the Tender Documents
Particular suitability
Lot 1. Northern General Hospital Campus
Lot 2. Central Campus (Royal Hallamshire Hospital)
Lot 3. Community Properties
Lot 4. Complete Trust Package
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 August 2025, 4:00pm
Tender submission deadline
25 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | Questionnaire 2 - commercial |
Price | 50.00% |
| Technical | Questionnaire 1 - Supplier Tender Return |
Quality | 50.00% |
Other information
Payment terms
30 Days arrears
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Sheffield Teaching Hospitals NHS Foundation Trust
- Public Procurement Organisation Number: PYZV-3517-VQCJ
Herries Road,
Sheffield
S5 7AU
United Kingdom
Contact name: Joanna Driscoll
Email: joanna.driscoll@nhs.net
Region: UKE32 - Sheffield
Organisation type: Public authority - central government