Scope
Reference
CN240165 - Bus Stop Maintenance and Civils
Description
Kent County Council is looking for contractors to provide maintenance, installation and repair services to it's existing bus stop infrastructure, in order to support the operation of Kent's local bus network. Contractors will also be required to install new bus stop infrastructure as the network continues to evolve.
This contract will comprise of two lots, Contractors may bid for either or both Lots within their submission.
• Lot A (Information and Furniture Management)
Contractors are required to provide maintenance services for existing bus stop infrastructure parts (flags, timetable cases, clearway plates etc.) and the related notices, timetables and publicity contained within.
Activities to include:
-Posting of timetables and other notices in bus stop timetable cases.
-Supply and installation of parts to dress existing and new / replacement bus stop poles .
-Supply and deployment / collection of temporary bus stops.
-Suspension of bus stops for a short-term period (e.g. during roadworks).
-Cleaning of bus stop infrastructure / removal of graffiti/ Pruning of foliage.
-Stop site visits / inspections.
-Supply and installation of correx / perspex / metal caps .
*This list is not exhaustive. Further information regarding the Scope can be found within the Tender Documents.
• Lot B (Civils)
Contractors to provide services with respect to bus stop civils groundworks including the provision of new and maintenance of existing bus stop infrastructure.
Activities to include :
- Installation of new bus stop poles.
- Replace / Reseat / Removal / Relocation of existing bus stop poles .
- Delivery of hardstanding areas and kerbed works (raised / dropped kerbs).
-Installation of bus stop and bus stand clearway line markings.
- Supply and delivery only of bus stop poles / sockets.
*This list is not exhaustive. Further information regarding the Scope can be found within the Tender Documents.
Estimated Contract Value :
The estimated total value of the contract over the total contract period is estimated to be a maximum value of £2 Million, but no guarantee is given as to the actual value of the contract.
This is broken down as follows:
• Initial Term (3 years, or 36 months) totalling £321,550 for Lot A, and £214,000 for Lot B.
• Optional Extension Term (up to 2 years, or 24 months) totalling £242,00 for Lot A, and £161,000 for Lot B.
However, to allow for any future increases in government or Kent County Council funding, any future inflation, and any other unexpected but in-scope spend, the total maximum contract value will be advertised on the Central Digital Platform as £2 Million (excluding VAT), but no guarantee is given as to the actual value of the contract.
Total value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The periods for extension will consist of either multiple single-year extensions, the full two (2) year period, or any other combination
subject to the maximum service period not having been exceeded by any prior extension.
Extensions will be dependant on both the success in achieving the required outcomes and availability of further funding.
Main procurement category
Services
Additional procurement category
Works
Contract locations
- UKJ4 - Kent
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot A. Bus Stop Information and Furniture Maintenance
Description
Contractors are required to provide maintenance services for existing bus stop infrastructure parts (flags, timetable cases, clearway plates etc.) and the related notices, timetables and publicity contained within.
Activities to include:
-Posting of timetables and other notices in bus stop timetable cases.
-Supply and installation of parts to dress existing and new / replacement bus stop poles .
-Supply and deployment / collection of temporary bus stops.
-Suspension of bus stops for a short-term period (e.g. during roadworks).
-Cleaning of bus stop infrastructure / removal of graffiti/ Pruning of foliage.
-Stop site visits / inspections.
-Supply and installation of correx / perspex / metal caps .
*This list is not exhaustive. Further information regarding the Scope can be found within the Tender Documents.
Lot value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
CPV classifications
- 34000000 - Transport equipment and auxiliary products to transportation
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45000000 - Construction work
- 50000000 - Repair and maintenance services
- 60000000 - Transport services (excl. Waste transport)
- 63000000 - Supporting and auxiliary transport services; travel agencies services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot B. Civils Work
Description
Contractors to provide services with respect to bus stop civils groundworks including the provision of new and maintenance of existing bus stop infrastructure.
Activities to include :
- Installation of new bus stop poles.
- Replace / Reseat / Removal / Relocation of existing bus stop poles .
- Delivery of hardstanding areas and kerbed works (raised / dropped kerbs).
-Installation of bus stop and bus stand clearway line markings.
- Supply and delivery only of bus stop poles / sockets.
*This list is not exhaustive. Further information regarding the Scope can be found within the Tender Documents.
Lot value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
CPV classifications
- 34900000 - Miscellaneous transport equipment and spare parts
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45000000 - Construction work
- 50000000 - Repair and maintenance services
- 60000000 - Transport services (excl. Waste transport)
- 63000000 - Supporting and auxiliary transport services; travel agencies services
- 71300000 - Engineering services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Technical ability conditions of participation
Lot A. Bus Stop Information and Furniture Maintenance
Please refer to tender documents for further information.
Lot B. Civils Work
1. Contractor to self-certify that their organisation's supervisors and operators have the following New Road and Street Works Act 1991 ("NRSWA") Certifications to work on the highway:
• Supervisors: LA, 01, S1, S2, S3, S4, S5, S6, S7
• Operatives: LA, 01, 03, 04, 05, 06, 07, 08
Evidence will need to be provided of this certification.
2. Contractor to self-certify that their organisation has acted as a principal contractor in accordance with the CDM regulations 2015.
Evidence will need to be provided of this certification.
All other conditions of participation must be met - please refer to tender documents.
Particular suitability
Lot A. Bus Stop Information and Furniture Maintenance
Lot B. Civils Work
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
15 October 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
31 October 2025, 12:00pm
Submission address and any special instructions
https://www.kentbusinessportal.org.uk/
CN240165 - Bus Stop Maintenance and Civils
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Lot A. Bus Stop Information and Furniture Maintenance
Lot B. Civils Work
Maximum 6 suppliers per lot
Selection criteria:
per lot
Award decision date (estimated)
9 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 28 July 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | A minimum quality threshold will apply, full details will be included in the tender documents. |
Quality | 50% |
| Price | Tenderers who meet the minimum quality threshold, will enter the price per quality point evaluation that the award decision will be based on. Full details will be included in the tender documents. |
Price | 50% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement steps that shall be followed will be
1. Participation Stage
2. Initial Tender Stage (ITT)
3. Optional Negotiation Stage
4. Optional Invitation to Submit Final Tender Stage (ISFT)
5. Contract Award Stage.
Award criteria will be refined prior to ITT stage. More information can be found in the tender documents.
A Preliminary Market Engagement stage has not been carried out due to an internal market analysis exercise, has concluded with the Council's familiarity with the relevant markets for this requirement.
Documents
Documents to be provided after the tender notice
https://procontract.due-north.com/Opportunities/Index?p=8691483f-2f3d-e711-80e1-005056b64545&v=1
Search : CN240165 - Bus Stop Maintenance and Civils
Contracting authority
Kent County Council
- Public Procurement Organisation Number: PLDL-8938-YGYW
County Hall
Maidstone
ME14 1XQ
United Kingdom
Region: UKJ45 - Mid Kent
Organisation type: Public authority - sub-central government