Scope
Reference
MFF163 2025-2031 Open Framework for the supply and delivery of moorland plug plants
Description
This Open Framework ('OFW') Invitation for Tender is to Supply & Delivery of Moorland Plug Plants to delivery sites within the Peak District National Park and South Pennines SAC.
2. The OFW period shall be 15 September 2025 to 14 September 2031, subject to more than one provider being appointed to each Framework in the scheme of Frameworks ("the OFW Period"). .
3. The Material for the purposes of this OFW shall consist of moorland plug plants ("Plug Plants")
4. This OFW is divided into 2 Lots, bidders may bid for all or any of the following Lots:
4.1. Lot 1 - A quantity of up to 4,000,000 Plug Plants over 6 years (up to 600,000 per year)- over the OFW Period. It is anticipated that the requirement each year will be no less than 50,000 Plug Plants.
4.2. Lot 2 - A quantity of up to 300,000 Plug Plants over 6 years (up to 50,000 per year)- over the OFW Period. It is anticipated that the requirement each year will be no less than 5,000 Plug Plants.
5. The terms of the OFW are set out in Section 2 of the Invitation to Tender.
6. This Open Framework includes an immediate Call-Off competition ("Further Competition") for the supply of Plug Plants for MFF 163 01a Lot 1 (Years 1 and 2) and MFF 163 01b Lot2 (Years 1 and 2) as defined below;
6.1. MFF163 01a Lot 1 up to 1,200,000 Plug Plants in Years 1 and 2
6.2. MFF 163 01b Lot 2 up to 100,000 Plug Plants in Years 1 and 2.
Plug plant specification
The following species are required:
a. Common cotton grass (Eriophorum angustifolium)
b. Hares-tail cotton grass (Eriophorum vaginatum)
c. Crowberry (Empetrum nigrum)
c. Bilberry (Vaccinium myrtillus)
e. Cloudberry (Rubus chamaemorus)
f. Cross-leaved heath (Erica tetralix)
Please see the Invitation to Tender for further details
Commercial tool
Establishes an open framework
Total value (estimated)
- £3,663,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 September 2025 to 31 March 2027
- 1 year, 6 months, 16 days
Main procurement category
Goods
CPV classifications
- 03120000 - Horticultural and nursery products
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
Lot 1. Lot 1
Description
Lot 1 - A quantity of up to 4,000,000 plug plants over 6 years (up to 600,000 plug plants per year)- over the OFW Period. It is anticipated that the requirement each year will be no less than 50,000 plugs plants.
Lot value (estimated)
- £2,840,000 excluding VAT
- £3,408,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2
Description
Lot 2 - A quantity of up to 300,000 plug plants over 6 years (up to 50,000 plug plants per year)- over the OFW Period. It is anticipated that the requirement each year will be no less than 5,000 plugs plants.
Please see Invitation to Tender for delivery details
Lot value (estimated)
- £213,000 excluding VAT
- £255,600 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
14 September 2031
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Further information about fees
No fees payable
Framework operation description
1. Framework Evaluation:
1.1. Tenders will be evaluated against the Tender Questionnaire which will be scored on a pass/fail basis. Any Tender that scores "Fail" against any of these requirements may be deemed non-compliant and rejected without further evaluation.
1.2. Framework Suppliers will be selected based on an evaluation using the criteria set out below :
1.2.1 Price (30% of the total score value);
• 30 x (Lowest Tender Price)÷(Supplier X's Price)
1.2.2. Quality criteria (70% of the total score value):
• Quality Criteria 1 - 40%
Experience, past Performance and ability to supply Materials to meet the contract objectives and specifications
o Provision of evidence detailing previous relevant experience of supplying plug plants at scale as set out in Framework Objectives
o Provision of references for above works
• Quality Criteria 2 - 29%
Technical and Delivery Capability
o Provision of methodology and production schedule detailing how you will meet the Framework Objectives and Specification
o Provision of methodology to provide an innovative means of packaging plug plants to maximise storage space and efficient transportation.
• Quality Criteria 3 - 1%
Social Value - Explanation as to how the supply of plug plants is actively working to tackle environmental impacts.
2. Evaluation for Call-Offs for Years 1 and 2 of the OFW (including the immediate call off as set out in the Invitation to Tender):
2.1. Contracts awarded under the OFW for Years 1 and 2 of the Framework Lot 1 and lot 2 will be awarded based on an evaluation using the criteria set out below:
2.2 Price (30% of the total score value);
• 30 x (Lowest Tender Price as set out in the Itemised Costs at Appendix 1 )÷(Supplier X's Price)
2.2 Quality criteria (70% of the total score value):
• Quality Criteria 1 - 40%
Experience, past performance and ability to supply Materials to meet the contract objectives and specifications
o Provision of evidence detailing previous relevant experience of supplying plug plants at scale as set out in Lots 1 and 2
o Provision of references for above works
• Quality Criteria 2 - 29%
Technical and Delivery Capability
o Capacity of the Supplier to supply the Materials in a time critical manner as detailed by the provision of a delivery schedule
o Provision of methodology to provide an innovative means of packaging plug plants to maximise storage space and efficient transportation.
Quality Criteria 3 - 1%
Social Value - Explanation as to how the supply of plug plants is actively working to tackle environmental impacts
3. Setting the evaluation for Further Competitions:
3.1. The Authority will be able to refine, but not fundamentally alter, the criteria specified below. The Authority user will be able to decide what percentage of marks it wants to allocate to each of the evaluation criteria, within the maximum and minimum amounts allowed.
3.2 The criteria for Further Competitions:
Evaluation Criteria (100%)
3.2.1 Price:
• Minimum and maximum%: 10-90%
• Sub-criteria: N/A
• Sub-criteria % of overall score: To be determined at further competition
3.2.2 Quality:
• Minimum and maximum%: 10-90%
• Sub-criteria:
o Q1 Experience, past performance and ability to deliver work to meet the contract objectives and specifications
o Q2 Technical and delivery capability such as method statements, resources, equipment and schedules
• Sub-criteria % of overall score: To be determined at further competition
3.2.3 Social Value, climate change and carbon reduction (if required):
• Minimum and maximum%: 0-10%
• Sub-criteria: N/A
• Sub-criteria % of overall score: To be determined at further competition
Please see Invitation to Tender for further details
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Lot 1
Lot 2. Lot 2
No lots have conditions of participation
Particular suitability
Lot 1. Lot 1
Lot 2. Lot 2
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
22 August 2025, 5:00pm
Tender submission deadline
22 August 2025, 5:00pm
Submission address and any special instructions
Submission
Tenders must be submitted by e mail to Tenders@peakdistrict.gov.uk
By 17.00pm 22 August 2025
The following, and only the following, must be used in the subject line:
REF: MFF 163 2025-31 Supply and delivery of Moorland Plug Plants
Please see link to the Tender Notice at
https://www.moorsforthefuture.org.uk/tenders
a link is also provided at
- https://www.peakdistrict.gov.uk/looking-after/about-us/open-government/tenders
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality criterion 1 | Experience, past Performance and ability to supply Materials to meet the contract objectives and specifications o Provision of evidence detailing previous relevant experience of supplying plug plants... |
Quality | 40% |
| Price | Price per plug plant based on the following call-offs (estimate) Lot 1 - 600,000 (100,000 of each species) Plug Plants per year shall be used for evaluation purposes. Lot 2 - 30,000 (5,000 of each... |
Price | 30% |
| Quality criterion 2 | Technical and Delivery Capability o Provision of methodology and production schedule detailing how you will meet the Framework Objectives and Specification o Provision of methodology to provide an... |
Quality | 29% |
| Quality Criterion 3 | Social Value - Explanation as to how the supply of plug plants is actively working to tackle environmental impacts |
Quality | 1% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Peak District National Park Authority
- Public Procurement Organisation Number: PRMG-9537-GCRD
Aldern House, Baslow Road
Bakewell
DE45 1AE
United Kingdom
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government