Scope
Reference
GPL0061
Description
Orbit is seeking to source a suitable single provider/broker to cover and manage Orbit's Insurance requirements.
The provider should be able to cover at a minimum the insurance services marked with a * below and ideally, all lines of insurance. However, where this is not possible, options will be reviewed.
Tender submissions will be sought from service providers for Insurance Policies for Orbit to commence on 1st April 2026. Orbit requires the contract to be provided on a 3 + 2 + 2 year long term agreement with provision of a claim's performance bonus or risk management fund for Orbit. The policy will then renew annually from 1st April every subsequent year of cover.
All full premiums are required to be quoted on an annual basis, confirm where rates are guaranteed and for how long, be net of commission and all discounts, IPT and VAT where applicable must be shown separately but also included. Any brokerage fees should be noted separately but also included. Any commissions or brokerage fees should be made explicitly clear and subject to prior agreement of Orbit.
Insurance services should cover the following:
• *General Rented Property
• *Leasehold/Shared Ownership/RTB/Private Leasehold Retirement
• *Commercial and Office Buildings
• *Landlord Contents
• *Newbuild awaiting sale
• *Private Rented
• *Works in Progress
• *Business Interruption
• *All Risk (specified equipment)
• *Money
• *Public and Product Liability including Financial Loss Extension (Asbestos cover)
• *Employers Liability (Asbestos cover)
• *Motor Fleet & Legal Protection
• *Terrorism
• *Commercial Property Owners
• Libel and Slander
• Professional Negligence
• Group Personal Accident
• Computers
• Contract All Risks, Works
• Contractors Plant
• Travel
• Fidelity Guarantee
• Cyber
• Directors & Officers Liability
Total value (estimated)
- £28,000,000 excluding VAT
- £33,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2033
- 7 years
Description of possible extension:
2 x 24 months
Main procurement category
Services
CPV classifications
- 66000000 - Financial and insurance services
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
This is a Nominated Market Exercise
Technical ability conditions of participation
This is a Nominated Market Exercise
Submission
Enquiry deadline
22 August 2025, 11:59pm
Tender submission deadline
19 September 2025, 5:00pm
Submission address and any special instructions
All tender submissions must be submitted via the Proactis e-procurement portal, Procontract, https://procontract.due-north.com/. All queries must be raised via the message function on the portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 60% |
| Price | Price |
Price | 30% |
| Social Value | Social Value |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Supplier/Advert/View?advertId=85586e42-6669-f011-813a-005056b64545&fromProjectDashboard=False&fromRfxSummary=False&selectWorkgroup=False&fromAdvertEvent=False&fromActivityDashboard=False
This procurement exercise is via the Proactis e-procurement portal Procontract. To view the procurement documents and submit your response, please visit https://procontract.due-north.com/
Contracting authority
ORBIT GROUP LIMITED
- Companies House: IP28503R
- Public Procurement Organisation Number: PDDL-8571-LDGT
Garden Court, Harry Weston Road, Binley Business Park, Binley
Coventry
CV3 2SU
United Kingdom
Email: group.tenders@orbit.org.uk
Website: https://www.orbit.org.uk
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government