Scope
Description
The requirement is for the provision of Gas & Electricity Flexible PIA Supply Products in accordance with the specifications set out in the Invitation to Tender (ITT). The contract is due to commence on 1 October 2026 and is for 36-months and may include the addition of further sites during the term. With the option to extend an additional 12 months, making a maximum Contract duration, including extensions, of 48 months. It will be at the sole discretion of the Authority to invoke the extension clause or not.
Total value (estimated)
- £8,400,000 excluding VAT
- £10,080,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2029
- Possible extension to 30 September 2030
- 4 years
Description of possible extension:
Following the expiry of the initial contract term, the Contracting Authority reserves the right, at its absolute discretion, to extend the contract. Any extension shall be subject to the Authority's requirements at the relevant time and may be structured in a manner deemed appropriate by the Authority. The decision to exercise this option, and the form it may take, rests solely with the Contracting Authority. Under no circumstances shall the total contract duration, including any extensions, exceed four (4) years from the initial commencement date. This extension provision is made in accordance with the principles of the Procurement Act 2023, ensuring transparency, fairness, and value throughout the contract lifecycle.
Options
The right to additional purchases while the contract is valid.
Site additions in line with Procurement act 2023
Main procurement category
Goods
Contract locations
- UK - United Kingdom
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Brown Gas
Description
This lot covers the supply of natural gas (brown gas) to the client's portfolio under a flexible purchasing arrangement. The appointed supplier will provide a fully managed service, enabling the client to purchase gas volumes in tranches throughout the contract term to optimise price and risk exposure. The supplier will also manage all associated balancing, nominations, and transportation requirements, ensuring security of supply and compliance with industry regulations.
Lot value (estimated)
- £2,400,000 excluding VAT
- £2,880,000 including VAT
CPV classifications
- 09123000 - Natural gas
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Renewable Electricity (REGO)
Description
This lot covers the supply of 100% renewable electricity to the client's portfolio, supported by Renewable Energy Guarantees of Origin (REGO) certificates. The appointed supplier will deliver electricity under a flexible purchasing strategy, allowing the client to make incremental trades on the wholesale market to achieve cost efficiency while meeting sustainability objectives. The supplier will provide full REGO-backed assurance and reporting to evidence the renewable credentials of the electricity supplied.
Lot value (estimated)
- £6,000,000 excluding VAT
- £7,200,000 including VAT
CPV classifications
- 09310000 - Electricity
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Brown Gas
All parties wishing to tender must be registered with Ofgem and hold a valid GB Supply Licence.
The selection criteria are detailed within the procurement documents.
Lot 2. Renewable Electricity (REGO)
All parties wishing to tender must be registered with Ofgem and hold a valid GB Supply Licence.
Technical ability conditions of participation
Lot 1. Brown Gas
Lot 2. Renewable Electricity (REGO)
The selection criteria are detailed within the procurement documents.
Particular suitability
Lot 1. Brown Gas
Lot 2. Renewable Electricity (REGO)
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
15 August 2025, 4:00pm
Tender submission deadline
29 August 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 March 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Tenderers must submit a clear and comprehensive pricing proposal as specified within the Invitation to Tender (ITT). All prices must be fully inclusive of the scope of supply and reflect the total... |
Price | 40.00% |
| Service and Operation | Tenderers must provide a detailed overview of the service and operational arrangements that will support the delivery of the contract. All service and operational commitments must support the delivery... |
Quality | 30.00% |
| Product and Operational Processes | Tenderers are required to provide a clear and comprehensive description of the product and operational processes that will underpin the delivery of the required services. All proposed processes must... |
Quality | 30.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
As an energy consultant, we maintain regular engagement with the energy market through our ongoing work with suppliers, market analysis, and benchmarking activities. This continuous interaction ensures we have up-to-date insight into market capabilities, trends, and supplier appetite. Given this, we do not consider a separate preliminary market engagement process necessary. Proceeding directly to procurement allows us to maintain momentum and deliver an efficient, informed, and compliant process for our client.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=606666
Letter of Authority
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=606667
Formal submission offer
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=606669
Pricing Template to be completed by Tenderers
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=606670
Questionnaire to ensure tenderers satisfy mandatory requirements
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=606671
Questionnaire used to evaluate tenderers
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=606818
Site details for Pricing
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=606823
Invitation to Tender
Contracting authority
Greenshaw Learning Trust
- Public Procurement Organisation Number: PJZJ-2917-YNXX
Oru Sutton, Throwley Way
Sutton
SM1 4AF
United Kingdom
Contact name: Becky Maipambe (On behalf of Greenshaw)
Telephone: +447494251795
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Ginger Energy
Summary of their role in this procurement: This tender is being managed on behalf of Greenshaw Learning Trust by Ginger Energy Limited. Ginger Energy Limited (GEL) is an established and independent energy consultancy with extensive expert knowledge in the utility industry. Ginger Energy provides its clients with a wide variety of energy related services.
- Public Procurement Organisation Number: PLMN-9829-JXLV
4 The Cloisters, 12 George Road, Edgbaston,
Birmingham
B15 1NP
United Kingdom
Contact name: Becky Maipambe
Telephone: +447494251795
Email: becky.maipambe@gingerenergy.co.uk
Website: https://gingerenergy.co.uk/
Region: UKG31 - Birmingham