Scope
Reference
026
Description
The University of South Wales intends to award a contract directly for the provision of ongoing support, maintenance, and additional technical work related to the Quercus software system.
As the original developer and implementer of the Quercus system, which is currently in operational use, the supplier holds unique technical knowledge and detailed understanding of the software's architecture, configuration, and integration with internal systems. This knowledge is essential to the continued reliable operation, support, and enhancement of the system.
The intended contract includes additional works that form a natural extension of the original implementation and which cannot be carried out by another supplier without significant risk of disruption, inefficiency, or duplication of effort. Due to the technical complexity and system-specific knowledge required, no alternative supplier is known to be capable of delivering these services to the required standard.
Contract 1. Award of the provision of maintenance and support for a student records and admissions system - Quercus
Supplier
Contract value
- £186,125 excluding VAT
- £223,350 including VAT
Above the relevant threshold
Award decision date
25 July 2025
Standstill period
- End: 6 August 2025
- 8 working days
Earliest date the contract will be signed
8 August 2025
Contract dates (estimated)
- 11 August 2025 to 10 August 2026
- 1 year
Main procurement category
Services
CPV classifications
- 48190000 - Educational software package
- 72212190 - Educational software development services
Contract locations
- UKL15 - Central Valleys
Procedure
Procedure type
Direct award
Supplier
Surecampus Ltd
- Public Procurement Organisation Number: PWVJ-4777-XLMQ
Clonross
Drumree
A85 PX75
Ireland
Email: adrienne@surecampus.ie
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Award of the provision of maintenance and support for a student records and admissions system - Quercus
Contracting authority
University of South Wales
- Charity Commission (England and Wales): 1140312
University of South Wales,
Pontypridd
CF37 1DL
United Kingdom
Contact name: Gemma Selway
Region: UKL15 - Central Valleys
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales