Scope
Description
Air Conditioning Maintenance for Norfolk and Suffolk Constabularies
Total value (estimated)
- £551,000 excluding VAT
- £661,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 2 November 2027
- Possible extension to 2 November 2030
- 5 years
Description of possible extension:
12 + 12 + 12 months
Options
The right to additional purchases while the contract is valid.
Option to extend up to three years
Main procurement category
Services
CPV classifications
- 50800000 - Miscellaneous repair and maintenance services
Lot Lot 1 (was 1). Norfolk
Description
Air conditioning maintenance services Lot 1 Norfolk
Lot value (estimated)
- £275,500 excluding VAT
- £330,600 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 2 (was 2). Suffolk
Description
Air conditioning maintenance services Lot 2 Suffolk
Lot value (estimated)
- £275,500 excluding VAT
- £330,600 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot Lot 1 (was 1). Norfolk
Lot Lot 2 (was 2). Suffolk
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
8 August 2025, 4:00pm
Tender submission deadline
22 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 October 2027
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | price |
Price | 50.00% |
| Quality | Quality |
Quality | 50.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Planned Procurement notice issued
Contracting authorities
The Police and Crime Commissioner for Norfolk
- Public Procurement Organisation Number: PGQM-8624-MNJX
Jubilee House, Falconers Chase
Wymondham
NR18 0WW
United Kingdom
Email: joanne.cherrington@suffolk.police.uk
Website: https://7force.force.com
Region: UKH17 - Breckland and South Norfolk
Organisation type: Public authority - sub-central government
The Police and Crime Commissioner for Suffolk
- Public Procurement Organisation Number: PDLT-3241-XVCD
Police Headquarters, Portal Avenue, Martlesham Heath
Ipswich
IP5 3QS
United Kingdom
Email: joanne.cherrington@suffolk.police.uk
Website: https://7force.force.com
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government