Scope
Reference
HRP-7252
Description
Please refer to attached documentation for a Brief, Specification and further details.
INVITATION TO TENDER DETAILS
THE WINTER PALACE - CHRISTMAS AT HAMPTON COURT PALACE 2026-2028
We are running a tender process with the intention of awarding a contract for the provision of a Creative Partner for Development and Production and are inviting suitably experienced / qualified organisations to tender.
This procurement will follow public procurement regulations (Procurement Act 2023) and will be a two-stage procurement.
Stage 1 - Expressions of Interest and Procurement Specific Questionnaire
Stage 2 - Invitation to Tender (shortlisted suppliers only)
Event Dates: Christmas period - 2026, 2027, 2028.
HRP's requirements:
Historic Royal Palaces is tendering for a Creative Partner for Development and Production of our Christmas Experience at Hampton Court Palace (HCP).
We are looking to develop a new high-quality multi-generational event that will establish Hampton Court Palace as an essential component of visitors' Christmas tradition.
Specifically, we are looking for a creative partner who can design and deliver all elements of this experience. Including but not limited to: decorative scheme, large scale 3D installations, interactive activities, live performance, digital/AV.
Please refer to the draft Specification of Requirements which is subject to update and revision for full details
Please ensure you have completed the full Procurement Specific Questionnaire as part of your stage 1 submission.
Budget: The value of the contract is estimated at £1,401,000 over 3 years.
Exclusion criteria:
Please refer to the Procurement Specific Questionnaire for our conditions of participation and qualifying questions.
Responses to Invitation to Tender:
All responses to the tender must be received by HRP by 15th August 2025 at 5.00pm and must be submitted electronically via our E-tendering system - Delta.
Suppliers can register here https://www.delta-esourcing.com/register/
Delta Registration:
Suppliers will need to register on Delta in order to participate in the tender process.
The Access Code for this tender box is P886U7972W
Should any Tenderer experience issues with registering or using the Delta service, please contact the Delta Helpdesk on 0800 923 9236.
Central Digital Platform Registration:
You must also register on the government's Central Digital Platform www.gov.uk/find_tender (you only need to do this once). Instructions can be found within the attached documentation
Tender documents:
The tender process will be available through HRP's e-tendering system, Delta e-Sourcing.
Tender documents will be made available to all on Delta.
Documents are planned to be issued on w/c 18th August 2025
For the avoidance of doubt HRP reserves the right to negotiate the contractual terms with any preferred supplier(s) or not to award a contract
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-East-Molesey:-Event-services./P886U7972W
To respond to this opportunity, please click here:
Total value (estimated)
- £1,401,000 excluding VAT
- £1,681,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 1 January 2029
- 3 years, 1 month, 1 day
Main procurement category
Services
CPV classifications
- 79952000 - Event services
Contract locations
- UKI - London
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
26 July 2025, 6:15pm
Submission type
Tenders
Tender submission deadline
19 August 2025, 8:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Response 60-70% | Quality | 60% |
| Commercial Response 30-40% | Price | 30% |
| Social Value 10% | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Two stage procurement
Documents
Associated tender documents
Advert - Stage 1 - Expression of Interest (including PSQ).pdf
Stage 1 - The Winter Palace - Brief and Details - Copy.pdf
Contracting authority
Historic Royal Palaces
- Public Procurement Organisation Number: PMHC-9885-MMJV
Hampton Court Palace
East Molesey
KT8 9AU
United Kingdom
Region: UKI75 - Hounslow and Richmond upon Thames
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)