Scope
Reference
SH_UoP_ResearchAccountingSystem
Description
The University seeks a finance and costing solution for Research. The resultant contract will be for a minimum of 5 years and will include, SAAS subscription, transition, training and ongoing support. The Authority reserves the right to adapt requirements during this tender and will revise timelines accordingly if necessary The Authority reserves the right to direct award the following 5 year contract and will consider this solution embedded technology
Total value (estimated)
- £599,935 excluding VAT
- £719,922 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 31 October 2029
- Possible extension to 31 October 2032
- 6 years, 11 months, 28 days
Description of possible extension:
Option to extend 2 x 1 year period
Main procurement category
Goods
CPV classifications
- 48442000 - Financial systems software package
- 48000000 - Software package and information systems
- 48444000 - Accounting system
- 48780000 - System, storage and content management software package
- 48812000 - Financial information systems
Contract locations
- UKK - South West (England)
- UKK4 - Devon
Participation
Legal and financial capacity conditions of participation
See PSQ provided
Technical ability conditions of participation
See tender pack provided
Particular suitability
Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
8 August 2025, 4:00pm
Submission type
Tenders
Tender submission deadline
2 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 3 February 2032
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 65% |
| price | Cost | 35% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - PSQ and Tender submission Stage 2 - Interview (optional) Stage 3 - Negotiation (optional)
Contracting authority
University of Plymouth
- Public Procurement Organisation Number: PQHL-4825-PGGL
Drake Circus
Plymouth, Devon
PL4 8AA
United Kingdom
Contact name: Stephanie Hurrell
Telephone: +44 1752588160
Email: stephanie.hurrell@plymouth.ac.uk
Website: https://www.plymouth.ac.uk/about-us/university-structure/service-areas/procurement
Region: UKK41 - Plymouth
Organisation type: Public authority - sub-central government