Scope
Description
The successful supplier will be required to provide cleaning services for Olchfa School located in Swansea, Wales.
The value of the contract is approximately £293,000 per annum.
Olchfa School is a large, oversubscribed and busy 11-18 mixed comprehensive school situated in the west of Swansea. There are 1,900 pupils on roll, including 457 in the sixth form. The school has a swimming pool, 3G pitch, multi-gym, sports halls and performance theatre that it makes available for hire by the community in the evenings and on weekends. It has a specialist teaching facility on site catering for pupils with moderate learning needs. Just over 12% of pupils are eligible for free school meals, which is well below the national average and just under 15% of pupils live in the 20% most deprived areas in Wales.
The duration of the contract being offered is three years commencing on 1st January 2026 and concluding on 31st December 2028 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of two years, plus one year.
See SQ Document for more information.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=968348771
Total value (estimated)
- £1,758,000 excluding VAT
- £1,758,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2032
- 6 years
Description of possible extension:
The duration of the contract being offered is three years commencing on 1st January 2026 and concluding on 31st December 2028 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of two years, plus one year.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKL18 - Swansea
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 September 2025, 12:00pm
Tender submission deadline
26 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 2 | Quality | 65% |
| Criterion 1 | Cost | 35% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Olchfa School ~ Cleaning Tender
- Public Procurement Organisation Number: PJRH-9515-WWJL
Olchfa School, Gower Road
Swansea
SA2 7AB
United Kingdom
Telephone: 01276 673896
Region: UKL18 - Swansea
Organisation type: Public authority - sub-central government