Scope
Reference
RA-0220
Description
The objective of the PME is to gain market insight for the procurement of a Principal Contractor to deliver the Boiler replacement - Decarbonisation upgrade project.
There is a single Contracting Authority for the scheme in Royal Armouries. There are no external organisations involved within the procurement of this scheme.
Information in relation to the Boilers is available within Appendix A.
ROYAL ARMOURIES are looking to gather feedback on which technologies are available to develop the project to take from the start of RIBA 2 through to RIBA 7.
Outcomes: Royal Armouries wish to embark on a decarbonisation project to replace the existing 3 Boilers, with a new more energy efficient technology. The project forms the first step in the development of the Royal Armouries sites to meet their Net Zero targets.
The Hot Water Heating Boilers are currently aged, manufactured in 1995, installed at Royal Armouries, Leeds during the initial build of the site, the Boilers use natural gas to provide heating and hot water.
This project will form part of a larger decarbonisation plan for the Royal Armouries estate, the improvements to infrastructure, reliability and energy savings will provide much needed improvements to the Museum. The energy savings both in cost and CO2 generation, will allow for further developments to continue to improve the Museum. This will ensure that the Museum continues to provide its historical and cultural impact whilst maintaining a site that Visitors will want to utilise for not only the educational history that the Museum provides but also allow for increasing specialist events and exhibitions such as Gladiators: Heroes of the Colosseum.
This Project shall provide the first major project in the Royal Armouries decarbonisation strategy. The successful delivery of which shall provide a key case study for future Business cases and proposals to allow for further decarbonisation projects.
The Project estimated Contract dates are the 01/10/2025 - 31/03/2026 following completion of the Tender period. The Contract expiry date shall not be extended.
The opportunity is suitable for SME's and VSCE's to participate in Tendering and PME.
Site visits, should they be required will be arranged following issue of the PME with resulting requests for attendance to the Royal Armouries.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=968254588
Total value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 21 November 2025 to 31 March 2026
- 4 months, 10 days
Main procurement category
Works
CPV classifications
- 09323000 - District heating
- 09324000 - Long-distance heating
- 39715000 - Water heaters and heating for buildings; plumbing equipment
- 39715200 - Heating equipment
- 39715210 - Central-heating equipment
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 42511110 - Heat pumps
- 42515000 - District heating boiler
- 44611500 - Water tanks
- 44620000 - Central-heating radiators and boilers and parts
- 45232140 - District-heating mains construction work
- 45232141 - Heating works
- 45251200 - Heating plant construction work
- 45251250 - District-heating plant construction work
- 45259300 - Heating-plant repair and maintenance work
- 45260000 - Roof works and other special trade construction works
- 45262000 - Special trade construction works other than roof works
- 45310000 - Electrical installation work
- 45311000 - Electrical wiring and fitting work
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45317000 - Other electrical installation work
- 45320000 - Insulation work
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 45331110 - Boiler installation work
- 50720000 - Repair and maintenance services of central heating
- 50721000 - Commissioning of heating installations
- 51100000 - Installation services of electrical and mechanical equipment
- 71000000 - Architectural, construction, engineering and inspection services
- 71200000 - Architectural and related services
- 71300000 - Engineering services
- 71310000 - Consultative engineering and construction services
- 71320000 - Engineering design services
- 71330000 - Miscellaneous engineering services
- 71334000 - Mechanical and electrical engineering services
- 71340000 - Integrated engineering services
- 71350000 - Engineering-related scientific and technical services
Contract locations
- UKE42 - Leeds
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
21 August 2025, 5:00pm
Tender submission deadline
4 September 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Appendix B - Pricing Schedule | Price |
Cost | 40% |
| System Requirements and Justification | Q2 |
Quality | 17.5% |
| Previous Experience | Q1 |
Quality | 12.5% |
| Delivery Strategy | Q3 |
Quality | 10% |
| Programme | Q4 |
Price | 10% |
| Sustainability | SV.1 |
Price | 10% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Royal Armouries Museum
- Public Procurement Organisation Number: PCCZ-9656-MDZP
Armouries Drive
Leeds
LS10 1LT
United Kingdom
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government