Scope
Reference
DN781604
Description
Lancaster City Council seeks a qualified contractor to deliver maintenance and responsive repairs for intercom systems across 129 communal blocks (853 flats). The contract includes six-monthly inspections, emergency call-out cover, real-time reporting, and coordination with residents. Responsibilities cover intercom fascia, door entry systems, fireman's switch testing, and spare parts management. Contractors must meet set response times, maintain certifications, and comply with all health and safety regulations. Quality assurance, inventory control, and data privacy compliance are essential. The ability to perform minor security and structural repairs to access points is desirable. Performance will be regularly monitored, and innovation is encouraged.
Total value (estimated)
- £80,000 excluding VAT
- £96,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2028
- 3 years
Description of possible extension:
optional 1 year extension
Main procurement category
Services
Additional procurement category
Goods
CPV classifications
- 32360000 - Intercom equipment
- 51112000 - Installation services of electricity distribution and control equipment
Submission
Deadline for requests to participate
21 August 2025, 12:00pm
Submission address and any special instructions
In order to provide unrestricted, full, direct and free of charge access to the tender documents the Authority is providing the documents in the opportunities area of the ProContract North eTendering portal at Welcome to ProContract https://procontract.due-north.com/Home/About
In order to view the documents and submit a response applicants must be registered as suppliers on ProContract. Applicants should then express an interest in the opportunity and download the word documents for completion and submission.
Tenders may be submitted electronically
Yes
Award criteria
Below Threshold Evaluation
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Lancaster City Council
- Public Procurement Organisation Number: PTQG-8236-WVNZ
Lancaster Town Hall
Lancaster
LA1 1PJ
United Kingdom
Region: UKD44 - Lancaster and Wyre
Organisation type: Public authority - sub-central government