Scope
Description
Cartrefi Conwy Cyfyngedig is preparing to undertake a significant Business Systems Refresh Programme to support our corporate transformation agenda. Fundamental to success is refreshing and modernising our core business systems, including the procurement, implementation and ongoing support of new solutions to support business capabilities in Housing Management; Property Services (Repairs, Assets and Compliance); and, Finance Ledger. The procurement will comprise an appropriate number of Lots.
We are inviting suppliers to participate in a pre-market engagement exercise, the purpose of which is to:
• Inform the market of our upcoming requirements
• Gauge supplier interest and capability
• Help shape our procurement strategy.
We encourage all interested suppliers with relevant experience and solutions to register their interest and participate in this early dialogue.
Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2036
- Possible extension to 31 March 2041
- 15 years
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKL - Wales
Engagement
Engagement deadline
31 August 2025
Engagement process description
Each participant will be issued with a questionnaire prior to an individual 1to1 online Teams or Zoom meeting where the questionnaire response will be discussed and further information about the procurement and business objectives will be shared.
Session dates and further information will be issued as required.
The key outcomes of the PME will be shared with all participants apart from information that has been agreed as commercially sensitive or confidential.
This Notice does not constitute a call for competition and should not be assumed as creating a contract or agreement. Further, Cartrefi Conwy Cyfyngedig has no liability for any costs, however incurred, by those attending the PME sessions or involvement in the subsequent procurement process.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
15 September 2025
Contracting authority
Cartrefi Conwy Cyfyngedig
- Companies House: IP030457
Morfa Gele - North Wales Business Park Cae Eithin
Abergele
LL22 8LJ
United Kingdom
Contact name: Martin Joy
Telephone: 07768792754
Email: martin.joy@itica.com
Website: https://cartreficonwy.org/
Region: UKL13 - Conwy and Denbighshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales