Scope
Reference
101496
Description
The Tree Management Framework will be created with up to six contractors who will be responsible for carrying out work on trees within the Sheffield City Council boundary.
Commercial tool
Establishes a framework
Total value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2029
- 4 years
Main procurement category
Services
CPV classifications
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
Contract locations
- UKE32 - Sheffield
Framework
Maximum number of suppliers
6
Maximum percentage fee charged to suppliers
0%
Framework operation description
The majority of the work awarded will be done via mini competitions with all framework providers invited to participate. Price will be the deciding factor along with the successful provider required to have a satisfactory risk assessment and method statement in place.
Emergency work will be direct awarded to framework providers as and when required in through a pre-determined fair process.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Technical ability conditions of participation
All contractors will be Arboricultural Association Approved and maintain this certification throughout the duration of the framework.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
11 August 2025, 5:00pm
Tender submission deadline
18 August 2025, 5:00pm
Submission address and any special instructions
Bidders can register to the YORtender portal here - https://uk.eu-supply.com/login.asp?B=YORTENDER
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 30 April 2029
Award criteria
| Name | Description | Type |
|---|---|---|
| Price | Mini-competitions under the framework will be evaluated on price. Emergency work will be direct awarded to framework providers as and when required in through a pre-determined fair process. Prices for... |
Price |
Weighting description
The framework evaluation will be:
Quality - 80%
Social Value - 10%
Price - 10%
The award for the mini competitions under the framework will be evaluated on price to ensure best value.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Market research was undertaken in November 2024, full details have been provided within the tender pack (Annex C - Background docs)
Contracting authority
Sheffield City Council
- Public Procurement Organisation Number: PPQT-9425-JWVM
The Town Hall, Pinstone St
Sheffield
S1 2HH
United Kingdom
Contact name: Marc Symonds
Region: UKE32 - Sheffield
Organisation type: Public authority - sub-central government