Scope
Reference
TSC-10-TE-25/26
Description
HR software, Payroll Software, Recruitment and Induction modules, GDPR modules along with other functionality.
Contract 1. People Team Administration System and Software Maintenance
Supplier
Contract value
- £578,653.42 excluding VAT
- £694,384.10 including VAT
Above the relevant threshold
Earliest date the contract will be signed
24 July 2025
Contract dates (estimated)
- 1 August 2025 to 1 July 2030
- Possible extension to 1 July 2032
- 6 years, 11 months, 1 day
Description of possible extension:
+1+1 If necessary to continue service.
Main procurement category
Goods
CPV classifications
- 48450000 - Time accounting or human resources software package
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
The intent is to not go to tender, as there will be increased cost - as we've incurred this time with Insights who charge us 4% of anything we spend with MHR - on top of MHR's own costs. Therefore by going direct with MHR this time round will prevent these costs from occurring.
Going to tender will automatically increase the cost that we pay for the iTrent product - as we've already done this time round with Insights. We've paid an additional 4% on top of any costs we've paid to MHR - just for Insights managing our contract. We receive no additional services from Insights and have incurred extensive delays in Insights moving our customer service needs forward. Therefore, to go direct with MHR, will prevent these additional costs and mean quicker response times as we can go direct.
Supplier
MHR International UK LTD
- Companies House: 01852206
Britannia House Mere Way Campus, Ruddington
Nottingham
NG11 6JS
United Kingdom
Telephone: 01159456000
Email: bidteam@mhrglobal.com
Region: UKF16 - South Nottinghamshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. People Team Administration System and Software Maintenance
Contracting authority
The Sheffield College
- Public Procurement Organisation Number: PMNY-8335-DYMJ
Granville Road
Sheffield
S2 2RL
United Kingdom
Email: employerengagement@sheffcol.ac.uk
Website: https://www.sheffcol.ac.uk
Region: UKE32 - Sheffield
Organisation type: Public authority - central government