Scope
Reference
FG002884
Description
Background:
Castle Cary railway station is a key transport hub in Somerset, connecting the town and surrounding rural areas to London, Exeter, and Plymouth via the Great Western Main Line. The project is in GWR's programme for design and delivery within this fiscal year 2025.
Despite its small size, the station provides essential amenities including a ticket office, waiting shelters, cycle storage, and parking to both the east and west.
The existing station building has historical heritage value and is in need of refurbishment to support future passenger growth, improve staff facilities and align with GWR's customer experience standards.
The project has recently completed PACE 1 (ES1-ES3) and is currently progressing through PACE 2 (ES4).
This Procurement sets out the requirement to appoint a contractor to deliver works from PACE 2 (ES5) through to the end of PACE 4 (ES8) under a JCT Intermediate Works Contract with contractor design responsibility.
The scope of works includes a heritage sensitive internal refurbishment of the ticket office building that needs to:-
• Enhance ergonomics,
• Improve staff working conditions,
• Elevate customer experience, and
• Optimise station operations.
Contract Type:
PACE ES5 to ES8 Construction works: JCT Intermediate Works Contract with Design & Build
Total value (estimated)
- £625,000 excluding VAT
- £750,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 27 February 2026
- 3 months, 25 days
Main procurement category
Services
CPV classifications
- 45100000 - Site preparation work
- 45200000 - Works for complete or part construction and civil engineering work
- 45300000 - Building installation work
- 45400000 - Building completion work
- 50700000 - Repair and maintenance services of building installations
- 71520000 - Construction supervision services
- 71530000 - Construction consultancy services
- 71540000 - Construction management services
Contract locations
- UKK - South West (England)
Participation
Legal and financial capacity conditions of participation
It is a pre-requisite of contract award that the successful applicant must register in full with Achilles link-up.
GWR has partnered with Achilles, one of the world's largest service providers of global supply chain risk management solutions, to introduce a new global supplier registration and assurance solution.
Achilles collects and manages the data that will serve as our main source of up-to-date and verified supplier information to support Supply Chain and Procurement decisions.
For more information please contact Achilles at ben.keen@achilles.com
Technical ability conditions of participation
Potential Contractor will have to provide details of up to three contracts ("case studies") that demonstrate your technical ability and experience in providing the goods and services that are required by GWR in this tender - working on National Rail property and experience with managing work within an active train station.
Please note: the relevant project examples (e.g. similar work programmes within the rail sector, working within live operational Station environment(s) etc) that you have undertaken in the last 5 years should demonstrates your capability to fulfil this requirement.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 August 2025, 5:00pm
Tender submission deadline
29 September 2025, 5:00pm
Submission address and any special instructions
This is an early engagement and response will be received via eSourcing link shared. Suppliers are encouraged to register on the tendering portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 October 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality/ Technical | Submit tenders that include showing their experience working on similar projects. Evaluation will include technical competence and experience. |
Quality | 55% |
| Price | Pricing methodology to be further set up for commercial response document |
Price | 40% |
| Contract acceptance with no/ minimal amendments | JCT IDB Contract acceptance with no/ minimal amendments |
Quality | 5% |
Other information
Payment terms
JCT terms - monthly valuations paid within 30days of invoice submission
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Utilities
Documents
Associated tender documents
http://redirect.transaxions.com/events/iNF54
This is and Early Expressions of Interest - full tender documents are still being prepared.
All suppliers that have expressed an interest will invited to the tender where all information will be published.
Contracting authority
FIRST GREATER WESTERN LIMITED
- Companies House: 05113733
- Public Procurement Organisation Number: PXVG-2764-GZCQ
Milford House 1 Milford Street
Wiltshire
SN1 1HL
United Kingdom
Contact name: Ronald Muwambi
Email: procurement@gwr.com
Region: UKK14 - Swindon
Organisation type: Private utility