Section one: Contracting authority
one.1) Name and addresses
Humber and North Yorkshire Integrated Care Board (ICB) - Lead ICB
2ND FLOOR WILBERFORCE COURT ALFRED GELDER STREET
HULL
HU1 1UY
Telephone
+44 1642746918
Country
United Kingdom
Region code
UKE - Yorkshire and the Humber
NHS Organisation Data Service
Y63 NORTH EAST AND YORKSHIRE COMMISSIONING REGION
Internet address(es)
Main address
https://humberandnorthyorkshire.icb.nhs.uk/
Buyer's address
https://health-family.force.com/s/Welcome
one.1) Name and addresses
NHS West Yorkshire ICB
WHITE ROSE HOUSE WEST PARADE
WAKEFIELD
WF1 1LT
Telephone
+44 1642746918
Country
United Kingdom
Region code
UKE - Yorkshire and the Humber
NHS Organisation Data Service
Y63 NORTH EAST AND YORKSHIRE COMMISSIONING REGION (NHS West Yorkshire ICB)
Internet address(es)
Main address
https://www.westyorkshire.icb.nhs.uk/about-west-yorkshire-integrated-care-board
Buyer's address
https://health-family.force.com/s/Welcome
one.1) Name and addresses
NHS South Yorkshire ICB
COMMISSIONERS WORKING TOGETHER 722 PRINCE OF WALES ROAD
SHEFFIELD
S9 4EU
Telephone
+44 1642746918
Country
United Kingdom
Region code
UKE - Yorkshire and the Humber
NHS Organisation Data Service
Y63 NORTH EAST AND YORKSHIRE COMMISSIONING REGION (NHS South Yorkshire ICB)
Internet address(es)
Main address
https://southyorkshire.icb.nhs.uk/about-us
Buyer's address
https://health-family.force.com/s/Welcome
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHSE1022 - Clinical Dental Referral Management Service (CDRMS)
Reference number
NHSE1022
two.1.2) Main CPV code
- 85140000 - Miscellaneous health services
two.1.3) Type of contract
Services
two.1.4) Short description
North of England Commissioning Support (NECS) is a care system support organisation working for and on behalf of NHS Humber and North Yorkshire Integrated Care Board - Lead ICB, NHS West Yorkshire ICB, and NHS South Yorkshire ICB (the Contracting Authorities), undertook a procurement to commission Clinical Dental Referral Management Service (CDRMS).
The contract term was for an initial period of 5-years commencing on 01 April 2025,with an option to extend for a further 2-years at the discretion of the Contracting Authorities and subject to satisfactory contractual and financial performance.
The Commissioner had a budget range available of 6.00 GBP to a maximum of 7.00 GBP per referral, these prices include the 2023/24 DDRB uplift.
The closing date for submission of tenders was by 12:00 Noon on 14 October 2024.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £7,293,552
two.2) Description
two.2.2) Additional CPV code(s)
- 48613000 - Electronic data management (EDM)
- 48814200 - Patient-administration system
- 48814400 - Clinical information system
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
NHS Humber and North Yorkshire Integrated Care Board (ICB)
NHS West Yorkshire ICB
NHS South Yorkshire ICB
two.2.4) Description of the procurement
North of England Commissioning Support (NECS) is a care system support organisation working for and on behalf of NHS Humber and North Yorkshire Integrated Care Board - Lead ICB, NHS West Yorkshire ICB, and NHS South Yorkshire ICB (the Contracting Authorities), who undertook a procurement to commission Clinical Dental Referral Management Service (CDRMS).
The contract term was for an initial period of 5-years commencing on 01 April 2025, with an option to extend for a further 2-years at the discretion of the Contracting Authorities and subject to satisfactory contractual and financial performance.
The Commissioner had a budget range available of £6.00 to a maximum of £7.00, per referral, these prices included the 2023/24 DDRB uplift.
Tender documentation was available on the e-tendering site from 12:00 Noon on 13 September 2024.
The closing date for submission of tenders was by 12:00 Noon on 14 October 2024.
two.2.5) Award criteria
Cost criterion - Name: Quality / Weighting: 85%
Cost criterion - Name: Value / Weighting: 15%
two.2.11) Information about options
Options: Yes
Description of options
Option to extend the contract for a further 2-years at the discretion of the Contracting Authorities and subject to satisfactory contractual and financial performance.
two.2.14) Additional information
NECS is utilised an electronic tendering tool to manage this procurement and communicate with potential bidders. Accordingly, there was no hard copy documents issued to potential bidders and all communications with NECS, including bid submissions, were conducted via the Atamis portal at: https://health-family.force.com/s/Welcome.
It is free to register on the portal and it can be accessed at any time of day providing you have a working internet connection.
Bidders were advised if they had any queries, or were experiencing issues registering on the portal; that they should contact the Atamis helpdesk via:
Support-health@Atamis.co.uk or phone number 0800 9956035
The helpdesk is open Monday - Friday between 08.00 am - 06.00 pm.
The "Transfer of Undertakings (Protection of Employment) Regulations 2006" as amended by the "Collective Redundancies and Transfer of Undertaking (Protection of Employment) (Amendment) Regulation 2014" (TUPE) may apply to this contract. However, bidders were advised to obtain their own legal advice and carry out due diligence including the New Fair Deal non-statutory policy setting out how pensions issues are to be dealt with when staff are compulsorily transferred from the public sector to independent providers delivering public services.
Under the Public Services (Social Value) Act 2012, Contracting Authorities must consider:
(a) How what is proposed to be procured might improve the economic, social, and environmental well-being of the area where they exercise their functions; and
(b) How, in conducting the process of procurement, they might act with a view to securing that improvement.
Accordingly, the subject matter of the contract had been scoped to take into account the priorities of the Contracting Authorities relating to "economic, social, and environmental well-being".
The Open Procedure was followed for this procurement to test the capacity, capability, and technical competence of bidders in accordance with the Public Contracts Regulations 2015 (as amended) (SI 2015 No:102).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-029317
Section five. Award of contract
Title
NHSE1022 - Clinical Dental Referral Management Service (CDRMS)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 November 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Referral Management Services Ltd
61a King Street Knutsford
Cheshire
WA16 6DX
Country
United Kingdom
NUTS code
- UKD - North West (England)
Companies House
11362661
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £7,293,552
Total value of the contract/lot: £7,293,552
Section six. Complementary information
six.3) Additional information
The Open Procedure was followed for this procurement to test the capacity, capability, and technical competence of bidders in accordance with The Public Contracts Regulations 2015 (as amended) (PCR 2015).
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authorities have acted in accordance with Part 3 Chapter 5 Regulation 85 to 87 and Part 3 Chapter 6 Regulation 88 to 104 of the Public Contract Regulations 2015 (as amended) (PCR 2015). Part 3 of the PCR 2015 provides for appeals to be made to the High Court subject to time limitations and other required procedural steps. The rules relating to appeal are complex and dissatisfied bidders were advised to take their own prompt legal advice.