Section one: Contracting authority/entity
one.1) Name and addresses
The Board and Trustees of the Natural History Museum
Cromwell Road
London
SW7 5BD
Telephone
+44 79425000
Country
United Kingdom
Region code
UKI3 - Inner London – West
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Museum Security Consortium
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
The 3 museum partners (The Natural History Museum, the Science Museum and the Victoria and Albert Museum) commission Wilson James Limited to provide security services across the numerous sites of the 3 museum partners, including control rooms, perimeter security and internal patrols, emergency response and first aid, management of electronic security systems, event and exhibition security officers, staff entrance security, traffic control, loading bay, bag search and door security across the various sites, providing world-class, co-ordinated, professional security services.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £12,150,514
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI3 - Inner London – West
Main site or place of performance
Inner London – West
two.2.4) Description of the procurement
The 3 museum partners are placing this transparency notice to alert economic operators of their intention to extend their contact with Wilson James Limited currently due to expire on 31/03/2026 by a further year until 31/03/2027 in accordance with Regulation 72(1)(b) of the Public Contacts Regulations 2015 with an estimated increased value for that further year of £12,150,514 due to the need for additional works, services or supplies and the grounds identified in Regulation 72(1)(b) of the Public Contract Regulations 2015 apply. See Annex D for more details. Original contract details - The 3 museum partners originally signed an agreement for security services with Wilson James Limited across their multiple sites (notice 2018/S 085 – 191827 estimated value £63.487,185) which was extended by a further year in 2022 (notice 2018/S 085 – 191827 estimated value £11.979,731.) to expire on 31/03/2026.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For context: the supplier standardises uniforms, procedures, and pay across the 3 museums, allowing absences or variances in requirements to easily be managed e.g. allowing a staff member finishing a shift at one museum to start at another. Were a museum to leave the consortium and contract alone it would cause significant inconvenience/duplication of costs due to the loss of these benefits.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The 3 museums place this transparency notice to alert economic operators of their intention to extend their contact with Wilson James by one further year until 31/03/2027 with an estimated increased value of £12,150,514. This is because additional works, services or supplies have become necessary, the increase in price does not exceed 50% of the value of the original contract, and the grounds identified in r72(1)(b) of the Public Contract Regulations 2015 apply as set out below. a.V&A is opening new buildings and for technical reasons needs one security provider across its entire estate. Without the proposed extension V&A will not be able to persuade the current supplier to invest in providing security to the new building creating a significant operational risk, leading to technical and economic inconvenience. b.NHM is undergoing significant changes to the collections stored at both its South Kensington and Tring sites, as a result of the potential movement of certain collections to Thames Valley Science Park (subject to approval). A change in supplier at this key time, to a supplier that is unfamiliar with the site, would result in greater security risks to its rare, unique and delicate collections during the move process, and would require the expertise of the current supplier in relation to NHM’s sites and systems and equipment to reduce risk and avoid significant inconvenience if the supplier were to be changed now. c.There are currently significant site developments going on at all of the Science Museum Group’s sites – including major construction works as part of an ongoing Masterplan programme. A potential change in contractor within the next two years would have significant impact on the day-to-day operation of the sites. SMG and the onsite security teams are working together to support all these projects and are all well versed in the approaches to take to keep visitors, colleagues and the various sites safe and secure and a change to this structure at a critical point in delivery could have significant effects. d.In common with other museums in the UK and across Europe SMG and V&A are experiencing an increased security risk, and consequently SMG and potentially V&A will require a security assessment to take place during this key period, that will require the expertise of the current supplier in relation to SMG’s and V&A’s systems and equipment to reduce risk and avoid significant inconvenience if the supplier were to be changed now and replaced with a new provider that was less used to managing SMG’s and V&A’s sites e.At the date of this notice the Terrorism (Protection of Premises) Bill is at the Report stage. Once it is passed, this legislation will require the 3 museums to take prescribed steps to reduce the vulnerability of their premises to, and the risk of physical harm to individuals arising from, acts of terrorism. At this stage when the full scope of these obligations is not known it would be premature to engage a new supplier to provide services which could soon be out-of-date.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 085-191827
Section five. Award of contract/concession
Title
Museum Security Consortium
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
19 December 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Wilson James Ltd
Chalkwell Lawns, 648-659 London Road, Westcliff-on-Sea
Essex
SS0 9HR
Country
United Kingdom
NUTS code
- UKH31 - Southend-on-Sea
National registration number
02269560
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £12,150,514
Section six. Complementary information
six.3) Additional information
The name and contact details of the contracting authorities: The Board and Trustees of the Victoria and Albert Museum Cromwell Road KensingtonSW7 2RL United Kingdom E-mail: procurement@vam.ac.uk. Internet address(es): http://www.vam.ac.uk/ ; The Board and Trustees of the Natural History Museum Cromwell Road London SW7 5BD United Kingdom E-mail: nhmprocurement@nhm.ac.uk. Internet address(es): http://www.nhm.ac.uk ; The Board and Trustees of the Science Museum Exhibition Road London SW7 2DD United Kingdom E-mail: procurement@sciencemuseum.ac.uk Internet address(es): http://www.sciencemuseum.org.uk
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=910386218
GO Reference: GO-20241220-PRO-28966464
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
The Strand
City of Westminster
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As set out in the Public Contracts Regulations (2015).