Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FAE-20-011 Portable Staging
Reference number
FAE-20-011
two.1.2) Main CPV code
- 39151000 - Miscellaneous furniture
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply and Delivery of Portable Staging to schools and other EA locations within Northern
Ireland on a call off as required basis.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £180,000
two.2) Description
two.2.1) Title
Portable Staging
Lot No
1
two.2.2) Additional CPV code(s)
- 39150000 - Miscellaneous furniture and equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply and Delivery of Portable Staging to schools and other EA locations within Northern
Ireland on a call off as required basis.
two.2.11) Information about options
Options: Yes
Description of options
Option to extend by a further 6 months until 31st August 2025,
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Portable Staging on castors
Lot No
2
two.2.2) Additional CPV code(s)
- 39151000 - Miscellaneous furniture
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply and Delivery of Portable Staging to schools and other EA locations within Northern
Ireland on a call off as required basis.
two.2.11) Information about options
Options: Yes
Description of options
Option to extend by a further 6 months until 31st August 2025,
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This opportunity/framework agreement was originally advertised in a Contract Notice (2020/S 124-305197). A Contract Award Notice (2020/S 237-586886) was also subsequently published. In August 2024, a modification notice was published to extend the duration of the Framework Agreement by 6 months with the option to extend by a further 6 month period.
EA intend to further modify the Framework Agreement to include provision of an additional £90,000 which is 50% of the original maximum value of £180,000.
These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
Additional materiality is necessary to ensure ongoing service provision and to facilitate the procurement of additional requirements until the commencement of a new arrangement is in place. The EA intend to utilise the final (permissible) 6 month extension period (noted above) to enable this new procurement to be concluded, however, a rise in demand on the Framework in late in 2024 which was not forseen has meant that additional materiality is required under the Framework to ensure ongoing delivery of supplies whilst internal staff finalise the tender documents.
(ii)the modification does not alter the overall nature of the contract;
The nature of the Framework Agreement is not being amended.
(iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.
The upper estimate of the original Framework Agreement was £180,000 GBP, this modification will include for the provision of an additional £90,000 which is 50% of the original maximum value of £180,000. This does not exceed 50% of the value of the
Framework. The new total value of the Framework Agreement would be £270,000. It is envisaged that not all this value will be required, however, additional contingency has been included for any unknown requirements during the remainder of the Framework Agreement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-025554
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
28 November 2020
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
HOSEFORMA STAGING LIMITED
COALVILLE
sasha.baird@stagesystems.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £90,000
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
28 November 2020
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
ALBANY DMS LIMITED
26 Mallusk Road
NEWTOWNABBEY
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £90,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom