Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
Ballee Centre, Ballee Road West
Ballymena
BT42 2HS
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FAE-20-011 Portable Staging
two.1.2) Main CPV code
- 39151000 - Miscellaneous furniture
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 39160000 - School furniture
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Supply and Delivery of Portable Staging to schools and other EA locations within Northern Ireland on a call off as required basis.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 237-586886
Section five. Award of contract/concession
Contract No
FAE-20-011
Title
Portable Staging
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
28 November 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Hoseforma Staging T/A Stage Systems
6A Prince William Road
Loughborough
LE11 5GU
karen.jones@stagesystems.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Albany DMS Limited
Newtownabbey
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £180,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39151000 - Miscellaneous furniture
seven.1.2) Additional CPV code(s)
- 39160000 - School furniture
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Supply and Delivery of Portable Staging to schools and other EA locations within Northern Ireland on a call off as required basis.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 September 2020
End date
31 August 2024
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£180,000
seven.1.7) Name and address of the contractor/concessionaire
Hoseforma Staging T/A Stage Systems
6A Prince William Road
Loughborough
LE11 5GU
karen.jones@stagesystems.co.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Albany DMS Limited
Newtownabbey
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This opportunity/framework agreement was originally advertised in a Contract Notice (2020/S 124-305197). A Contract Award Notice (2020/S 237-586886) was also subsequently published.
The requirement has arisen to modify the framework end date to be extended by 6 months until 28th February 2025 with the option to extend by a further 6 months until 31st August 2025 if required i.e. potential extension of 12 months in total.
This is the first modification to this Framework Agreement. The modification is proposed in accordance with Regulation 72 (1) (c) and meets all of the following conditions:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (i.e. staff re-deployment)
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The requirement to extend the period of the framework agreement has arisen following early investigations and pre-market engagement which indicated that the requirements of the renewal exercise need to be extended to include stage lighting and sound equipment. Some elements of the upcoming procurement reforms, such as the ability to award open frameworks could be of benefit to this renewal process. In order to avail of the procurement reforms further extensive pre-market engagement and investigation is required and therefore a delay to the renewal process is inevitable. In addition, significant staff resources are being prioritised and re-deployed to support the Authority's preparations for the upcoming procurement reforms.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £180,000
Total contract value after the modifications
Value excluding VAT: £180,000