Scope
Reference
SSRO -C-134
Description
This Invitation to Tender (ITT) is issued by the Single Source Regulations Office (SSRO). The SSRO is conducting this procurement exercise to appoint a suitably qualified and experienced supplier to be its Delivery Partner to provide its IT Managed Services (ITMS), and its Defence Contract Analysis and Reporting System (DefCARS) support and potentially future development of DefCARS.
ITMS
The SSRO's ITMS is cloud based and uses the Microsoft stack. Third parties are used for management, support, and development of the IT environment. The SSRO technology and systems estate includes the SSRO Microsoft environment which is based in UK data centres. Connectivity within our office is via Wi-Fi only, provided by the Government Property Agency through the GovWifi service. The GPA also provide a network printing service, GovPrint, connecting to a Xerox printer over GovWifi.
DefCARS
The SSRO has a contract for the provision of its DefCARS, which is a secure, online system for the capture, storage and analysis of all electronic data reported by defence contractors under the Defence Reform Act 2014. DefCARS is accessed by industry, the MOD and the SSRO.
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Total value (estimated)
- £5,166,666 excluding VAT
- £6,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 12 January 2026 to 24 March 2029
- Possible extension to 24 March 2031
- 5 years, 2 months, 13 days
Description of possible extension:
This contract can be extended for two further periods of 12 months
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKI - London
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
29 August 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 November 2025
Award criteria
Name | Description | Type | Weighting |
---|---|---|---|
Criterion 1 | Quality |
Quality | 70% |
Criterion 2 | Price |
Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The Single Source Regulations Office
- Public Procurement Organisation Number: PCCY-1866-NYYZ
100 Parliament Street
UK-London
SW1A 2BQ
United Kingdom
Email: procurement@ssro.gov.uk
Region: UKI32 - Westminster
Organisation type: Public authority - central government