Scope
Description
The supply of Mains Electricity to Diocese of Ely Multi Academy Trust x 9 HH meters.
Contract Start Date 01/10/25.
Total estimated volume 0.8 GWH per annum.
The contract will likely be for 12, 24 or 36 months.
Total value (estimated)
- £593,179 excluding VAT
- £622,837 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- 3 years
Main procurement category
Goods
CPV classifications
- 09310000 - Electricity
Contract locations
- UKH1 - East Anglia
Participation
Legal and financial capacity conditions of participation
All suppliers must be registered with Ofgem and hold the relevant supply licence. Any supplier found guilty of serious misrepresentation in providing information may be declared ineligible and not selected to continue with the procurement process.
Technical ability conditions of participation
Suppliers must note and confirm:
Credit Checked approval for the contracting party.
Consolidated invoices required
Access to a portal
Payment via DD
Installation of smart meters where required
Monthly invoices
Access to paper copy invoices - can download from the portal
Green and Brown options
Submission
Submission type
Requests to participate
Deadline for requests to participate
29 July 2025, 3:00pm
Submission address and any special instructions
Expressions of Interest should be sent to the following address before the deadline:
findatender@indigoswan.co.uk by the deadline.
Enquiries can also be raised to the following contact before the deadline:
Steph Harper 01603 724899
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
18 August 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Total price to provide the energy contract | Preference will be given to the lowest fixed charges for all rates and standing charges for the duration of the contract period. |
Price |
Weighting description
The contract will be awarded primarily based on price, but other considerations may include, billing requirements, customer service, account management and added value services.
Other information
Payment terms
Direct Debit
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Due to the nature of the energy markets changing quickly and dramatically we will us the State of Urgency timescales, in order to avoid unnecessary exposure to potential price increases. With this in mind, the Expressions of Interest shall be a minimum of 10 days from the publication of this Notice. Following the selection of energy suppliers based of meeting requirements outlined in this Notice, a minimum of 10 days will be given to return the contract offers for analysis and negotiation, prior to Award.
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Documents to be provided after the tender notice
The tender document will be issued by Indigo Swan following the receipt of an Expression of Interest within the defined timescale.
Contracting authority
THE DIOCESE OF ELY MULTI-ACADEMY TRUST
- Companies House: 08464996
- Public Procurement Organisation Number: PJYD-8691-GMJQ
Grace Building
Ely
CB7 4JU
United Kingdom
Email: facilities@demat.org.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
INDIGO SWAN LIMITED
Summary of their role in this procurement: Analysing and negotiating the contract on behalf of the contractor.
- Companies House: 07085891
- Public Procurement Organisation Number: PRNZ-5722-NZNY
2 Millennium Plain
Norwich
NR2 1TF
United Kingdom
Contact name: STEPH HARPER
Telephone: 01603 724899
Email: FINDATENDER@indigoswan.co.uk
Website: https://indigoswan.co.uk/
Region: UKH15 - Norwich and East Norfolk