Section one: Contracting authority/entity
one.1) Name and addresses
Leeds City Council - PACS
Civic Hall
Leeds
LS11UR
Contact
Shazia Nazir
Telephone
+44 1133785834
Country
United Kingdom
Region code
UKE42 - Leeds
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Integrated Offender Management Services
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement at the time of conclusion of the contract:
Integrated Offender Management Services
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 140-572131
Section five. Award of contract/concession
Contract No
DN387103
Title
Integrated Offender Management Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
26 November 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Change Grow Live Services Lt
3rd Floor, Tower Point, 44 North Road,
Brighton
BN1 1YC
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Charity Commission (England and Wales)
06228752
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £360,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85000000 - Health and social work services
seven.1.3) Place of performance
NUTS code
- UKE42 - Leeds
seven.1.4) Description of the procurement:
Integrated Offender Management Service
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,440,000
seven.1.7) Name and address of the contractor/concessionaire
Change, Grow, Live
Brighton
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Charity Commission (England and Wales)
06228752
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Extending the contract period for a period of up to 24 months
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Additional services have become necessary because of the requirement to continue
the IOM contract and service to meet existing demand and allow the review and
procurement work to be carried out. The work done so far has revealed changes in the
service since last procured, including early prison release and additional work involving
substance misuse testing and treatment. There is also potential for future changes to
IOM due to changing priorities of key partners such as WY Police and Probation. This
significant programme of change requires additional time to undertake the remodelling
and re-procurement. It is not possible to write a service specification until it is clearer
what the wider criminal justice system will look like. As such, it is not possible to reprocure this service at present from a technical perspective and this modification would
serve as a transitional arrangement.
OM is a complex delivery model involving a three-way partnership and it is crucial to
ensure that it is undertaken correctly so that the next commissioned service has the
best possible chance of success, and existing provision is not disrupted or lost in the
process. This existing partnership has established a working delivery model which
currently cannot be replaced due to economic and technical reasons. As stated within
this report the criminal justice sphere, within which this agreement operates, is
undergoing a significant time of change. From a technical perspective, it is not possible
to conduct a re-modelling exercise to appoint any new contractors or devise new
delivery partnerships at present.
The extension period will ensure continuation of provision whilst the re-modelling work
takes place. As the current model involves complex partnership relationships, any
attempted change under the current circumstances of the criminal justice field would ,
in addition to the technical reasons set out above, also cause significant inconvenience
and a potential duplication of costs In particular the current contractor provides a colocation facility to Probation and West Yorkshire Police and there would not be time to
replicate this arrangement with a new contractor before the current contract expires.
Conducting an open procurement that potentially results in a change of provider at this
point and then a further procurement potentially resulting in another provider in 18
months is an inefficient use of resources and diverts costs from front line delivery into
bidding and mobilising services.
The total value of this decision will be up to £1,440,000 to modify the contract by the
addition of up to 24 months. This equates to just under 37% of the value of the original
contracts, which is permissible under this modification. Taking these figures into
account, the modification of the contract by the addition of 24 months does not exceed
50% of the initial contract value.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £3,911,149
Total contract value after the modifications
Value excluding VAT: £5,351,149