Section one: Contracting authority
one.1) Name and addresses
2Gether Support Solutions Limited
William Harvey Hospital, Kennington Road, Ashford
Kent
TN24 0LZ
Contact
Senior Category Manager - Corporate (C298122)
Country
United Kingdom
Region code
UKJ44 - East Kent
Internet address(es)
Main address
https://www.2gethersupportsolutions.org/
Buyer's address
https://www.2gethersupportsolutions.org/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of security services solution
Reference number
C298122
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
2gether Support Solutions Ltd. (herein referred to as "our" or "us" or "we") was formed in April 2018 as a new, wholly owned subsidiary company of one of the largest NHS Foundation Trusts in the UK, East Kent Hospitals University NHS Foundation Trust (the "Trust"). We provide essential support services to the Trust, from facilities and property management to catering, procurement and portering.
We are seeking to appoint a professional, competent and suitably experienced provider to deliver an effective security services solution across our core customer's hospitals sites on an all year round basis.
Further information about the requirements, including how the contract will be awarded, is available from the published Tender Pack within the Suppliers Document section of the Atamis e-sourcing portal.
If you are a professional, competent and suitably experienced security services solution provider, are capable of delivering the requirements described within the Tender Pack and interested in helping support us, then you are invited to submit a bid in accordance with the instructions set out in the Additional information section of this notice.
two.1.5) Estimated total value
Value excluding VAT: £6,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79713000 - Guard services
- 79714000 - Surveillance services
- 79715000 - Patrol services
- 79711000 - Alarm-monitoring services
- 75241000 - Public security services
two.2.3) Place of performance
NUTS codes
- UKJ44 - East Kent
Main site or place of performance
As stated within the procurement documents available from the Supplier Documents section of the Atamis e-sourcing portal.
two.2.4) Description of the procurement
We are seeking to appoint a professional, competent and suitably experienced provider to deliver an effective security services solution across our core customer's hospitals sites all year round basis.
2gether's Procurement services aims to improve security services practices and make them more efficient and sustainable, to save on cost, improve hospital function, and reduce the impact on the environment in line with NHS net zero carbon commitments.
Whilst making efficiency savings in this area of expenditure is significantly important to 2gether's Procurement services, other service delivery improvements are also required, including reducing the overall barriers to entry to encourage greater interest and competition from the market – irrespective of bidder size, niche ability or differing service model offering.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Subject to overall service performance and earlier termination in accordance with the contract's terms and conditions, there may be a formal option to extend the contract by a further twelve (12) months, with this being reviewed by the Contracting Authority no later than six (6) months prior to the third anniversary of the contract's commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
As stated in the procurement documents.
three.2.2) Contract performance conditions
As stated in the procurement documents.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 January 2025
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 January 2025
Local time
4:00pm
Place
Procurement Offices, William Harvey Hospital, Kennington Road, Willesborough, Ashford, Kent TN24 0LZ
Information about authorised persons and opening procedure
Tenders will be opened by the Senior Category Manager - Corporate (C298122) via the Atamis e-sourcing portal.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 48 months
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Further information about 2gether Support Solutions Ltd. is available from https://2gethersupportsolutions.org
Suitably experienced providers wishing to tender for this provision of a security services solution contract opportunity, reference number C298122, must submit their Tender response via the Contracting Authority's e-Tendering system, http://health-family.force.com/s/Welcome.
Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at:
Phone: 0800 9956035
E-mail: support-health@atamis.co.uk
This contract opportunity may be used by other Contracting Authorities including any of the following:
1a) other public sector bodies located in, or around, Kent and Medway, including Clinical Commissioning Groups or GP Practices and any other provider of primary medical services; or local authorities or NHS Foundation Trusts / NHS Trusts; or social enterprises or subsidiary companies of any of the above; and
1b) any statutory and any other successor organisations to the above and any of the foregoing contracting authorities.
The Contracting Authority reserves not to award the contract opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
Tenderers should note that they will be required to enter into terms and conditions of contract as set out in the procurement documents and that save for matters of clarification or consistency, the Contracting Authority will not negotiate the terms.
The Contracting Authority will not accept completed ITT's after the stated closing date. All documents to be priced (where applicable) in sterling and all payments made in sterling.
All tender costs and liabilities incurred by Bidders shall be the sole responsibility of that Bidder.
For information on the review procedure bidders are referred to Regulation 86 (Notice of decision to award a contract or conclude a framework agreement); Regulation 87 (Standstill Period) and Regulation 91 to 102 of the Public Contracts Regulations 2015 (PCR 2015).
Following any decision to award the concession contract, the contracting authority will providing debriefing information to unsuccessful bidders (in accordance with Regulation 86 of the PCR 2015) and observe a minimum ten day standstill period (in accordance with Regulation 87 of the PCR 2015) before the contract is entered into.
six.4) Procedures for review
six.4.1) Review body
East Kent Hospitals University NHS Foundation Trust
Trust Headquarters, Kent and Canterbury Hospital, Ethelbert Road
Canterbury
CT1 3NG
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
East Kent Hospitals University NHS Foundation Trust
Trust Headquarters, Kent and Canterbury Hospital, Ethelbert Road
Canterbury
CT1 3NG
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
2Gether Support Solutions Limited
William Harvey Hospital, Kennington Road, Ashford
Kent
TN24 0LZ
Country
United Kingdom