Section one: Contracting authority
one.1) Name and addresses
Mulberry Schools Trust
Richard Street, Commercial Road
London
E1 2JP
Contact
RIVA Partnership
Telephone
+44 1252977017
Country
United Kingdom
Region code
UKI4 - Inner London – East
Internet address(es)
Main address
https://mulberryschoolstrust.org/
Buyer's address
https://mulberryschoolstrust.org/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-School-cleaning-services./84DCZRPF8T
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mulberry Schools Trust - Cleaning Services
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful supplier is required to provide excellent cleaning services currently to 7 of the 9 schools. The remaining 2 schools in the Trust are currently under PFI contracts. Please note that these schools, plus any other schools that may join the Trust during the tenure of this contract may, at the client’s discretion, join the new cleaning contract when the time is right.
two.1.5) Estimated total value
Value excluding VAT: £3,988,971.45
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI4 - Inner London – East
Main site or place of performance
Inner London – East
two.2.4) Description of the procurement
Mulberry Schools Trust was formed following the 50th anniversary of Mulberry School for Girls in 2014/15, Mulberry School for Girls, is a high achieving, academically focused and successful girls’ school for students aged 11 to 18. Based in the London Borough of Tower Hamlets, it is a place where students are encouraged to develop their ambitions and strive for success. The Trust is a family of schools whereby 7 sites are included in this tender: Mulberry UTC, Mulberry Academy Shoreditch, Mulberry Wood Wharf Primary, Mulberry Academy Woodside, Mulberry Canon Barnett, Mulberry Academy London Dock and Mulberry and Bigland Green Centre. The remaining 2 schools (Mulberry School for Girls and Mulberry Stepney Green)are currently under PFI contracts. Please note that these schools, plus any other schools that may join the Trust during the tenure of this contract may, at the client’s discretion, join the new cleaning contract when the time is right.
The successful tenderer will be required to provide cleaning services to Mulberry Schools Trust. The contract term being tendered is for three years, 1st September 2025 – 31st Aug 2028. There is an option for a further extension period for up to two additional years to 31st August 2030.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the Schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.
The Trust is keen to secure a high quality cleaning service whereby it’s students are able to enjoy excellence in education, supported by excellently kept facilities. The Trust ideally seeks one provider for all schools, but each school reserves the right to take its own appointment decision and not to appoint as a result of this tender process.
We expects both a tightly managed service and high levels of productivity to be delivered at all times. The Trust is also proud of its ‘family ethos’ and expects a management style delivered by the successful contractor that supports, encourages and develops the staff. The Trust is not obliged to accept the lowest price submitted for this tender, rather they are keen to secure best value from this contract and to deliver best value to their students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
The annual value of the current contract is: £797,794.29 (the total cost per annum for the last contract year). Therefore the value of this contract is £3,988,971.45 (total annual costs from the last contract year as above x 5 as this contract is for a maximum of 5 years). The contract shall be a fixed price contract with invoices raised monthly to the school.
Additional requirements and information:
•The Trust has a minimum requirement for a contractor’s employers' liability and public liability insurance of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £4 million
•There are incumbent cleaning staff currently within the Local Government Pension Scheme
•The cleaning services at Mulberry UTC, Mulberry Academy Shoreditch, Mulberry Academy London Dock, Mulberry and Bigland Green Centre and Mulberry Wood Wharf Primary are currently contracted to Birkin. The cleaning services at Mulberry Academy Woodside are run part in house and part contracted to Lloyd Services and the cleaning services at Mulberry Canon Barnett are managed internally.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,988,971.45
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2025
End date
31 August 2030
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event that less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/84DCZRPF8T
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority reserves the right not to appoint as a result of this tender process and/ or to cancel this tender process at any time.
Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new cleaning contract may, at the Trust’s discretion, be added to this contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-School-cleaning-services./84DCZRPF8T
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/84DCZRPF8T
GO Reference: GO-20241219-PRO-28951118
six.4) Procedures for review
six.4.1) Review body
Mulberry Schools Trust
Richard Street, Commercial Road
London
E1 2JP
Country
United Kingdom