Section one: Contracting authority
one.1) Name and addresses
South East Coast Ambulance Service NHS Foundation Trust
Nexus House, 4 Gatwick Road
Crawley
RH10 9BG
Contact
Karen Clark
Telephone
+44 1892831139
Country
United Kingdom
Region code
UKJ - South East (England)
Internet address(es)
Main address
Buyer's address
https://commercialsolutions.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hard Facilities Management service
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
A competitive procurement to provide a cost effective, efficient and reliable Hard Facilities Management service to support the Estates Team; providing the Authority with safe, compliant and fully functioning properties from which the service is operated, and staff are working.
The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,881,929.92
two.2) Description
two.2.2) Additional CPV code(s)
- 45259000 - Repair and maintenance of plant
- 50000000 - Repair and maintenance services
- 72253100 - Helpdesk services
- 72514100 - Facilities management services involving computer operation
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Kent, Surrey and Sussex
two.2.4) Description of the procurement
To implement a maintenance programme comprising of:
• Planned Preventative Maintenance;
• Statutory Compliance Maintenance/Testing; and
• Reactive Maintenance
and, for services 'in' and 'out of' scope, provide:
• a 24/7/365 helpdesk for in and out of scope calls;
• a CAFM system to collate and maintain data in relation to all assets and their repairs and maintenance records.
The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods.
two.2.5) Award criteria
Quality criterion - Name: Asset Register Audit / Weighting: 3
Quality criterion - Name: Tender Proposal / Weighting: 15
Quality criterion - Name: Service Delivery / Weighting: 18
Quality criterion - Name: CAFM System / Weighting: 9.6
Quality criterion - Name: Resources / Weighting: 12
Quality criterion - Name: Health & Safety / Weighting: 2.4
Quality criterion - Name: Social Value Act / Weighting: 10
Cost criterion - Name: Comparison of total cost of contract / Weighting: 25
Cost criterion - Name: Comparison of total call-out rates / Weighting: 3
Cost criterion - Name: Comparison of total reactive repairs hourly rates / Weighting: 2
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-003329
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
ECM_13995
Title
Provision of Hard Facilities Management Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 December 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Rydon Maintenance Ltd
Head Office, Luxford Place, Lower Road, Forest Row, East Sussex,
Forest Row
RH18 5HE
Telephone
+44 1342825151
Country
United Kingdom
NUTS code
- UKJ - South East (England)
National registration number
01651097
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,846,980
Total value of the contract/lot: £5,881,929.92
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Liverpool
Country
United Kingdom