Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TRN-21-005 Vehicle Bodywork Repairs
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
A Framework Agreement for Vehicle Bodywork Repairs. The requirement is on a call off as required basis for vehicles that have been damaged, either minor or major, as a result of an accident.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
14
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 000-004869
Section five. Award of contract/concession
Contract No
TRN-21-005
Title
Vehicle Bodywork Repairs
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
25 January 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
NU-TRACK LIMITED
Antrim
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
LAKELAND RECOVERY SERVICE
Enniskillen
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
HOUSTON'S COACHWORKS LTD
Ballymena
houstonscoachworks@hotmail.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £570,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50000000 - Repair and maintenance services
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
A Framework Agreement for Vehicle Bodywork Repairs. The requirement is on a call off as required basis for vehicles that have been damaged, either minor or major, as a result of an accident.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 February 2022
End date
31 January 2026
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£855,000
seven.1.7) Name and address of the contractor/concessionaire
NU-TRACK LIMITED
Antrim
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
LAKELAND RECOVERY SERVICE
Enniskillen
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
HOUSTON'S COACHWORKS LTD
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Framework Agreement was initially for a value of £570,000.
This modification increases the overall value of the framework to £855,000 GBP and does not exceed 50% of the value of the original contract.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The authority published VEAT Notice 2024/S 000-039507 on 6 December 2024 which outlined the rationale regarding this modification which rendered it necessary. The modification has been made under Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
Initial values were based upon historical spend however due to the ad hoc nature of this framework, and the increased incidents involving EA fleet, expenditure has been larger than previous projections. Modification to the framework is necessary to ensure ongoing service provision. The release of this additional spend for these services could not have been foreseen at time of tender and therefore not included in the original estimated Framework Agreement value. The framework is a demand led agreement, and the Authority could not have reasonably foreseen the increase on demand for these services. This service provision fluctuates significantly from month to month.
(ii) The modification does not alter the overall nature of the framework; and
(iii) Any increase in price does not exceed 50% of the value of the original contract or framework agreement. The awarded value of the original Framework Agreement was £570,000 GBP. This modification of £285,000 represents 50% of the original contract value.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £570,000
Total contract value after the modifications
Value excluding VAT: £855,000