Section one: Contracting authority
one.1) Name and addresses
Notting Hill Genesis
Bruce Kenrick House, 2 Killick Street
London
N1 9FL
Contact
Declan Burns
Telephone
+44 3330003000
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./4B458ZUN8X
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/4B458ZUN8X
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Repairs and Maintenance Works Framework
Reference number
PROC1347
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Notting Hill Genesis (NHG) is procuring a framework of contractors to deliver repairs and maintenance works. The single Lot framework will cover Greater London and some areas outside of London. It will be available to NHG as well as other authorised users with similar requirements.
two.1.5) Estimated total value
Value excluding VAT: £1,500,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 45300000 - Building installation work
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 45400000 - Building completion work
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
NHG is seeking to appoint a framework of contractors to deliver repairs and maintenance works and services to NHG, other companies in the NHG Group, and other third party framework users.
The successful contractors will be appointed via a Framework Agreement. NHG will utilise a JCT MTC contract for all Call-Offs entered into under the framework.
Call-off contracts will be awarded following a direct award or mini-competition process set out in the framework. Each call-off contract will have a maximum duration of 15 years.
NHG is following the Open procurement procedure in accordance with the Public Contracts Regulations 2015.
Full information can be found in the attached tender documentation.
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £1,500,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
NHG reserves the right to extend this framework by a further period of up to 24 months (i.e. 4 years + 2 years). Please refer to the tender documentation for further justification for the framework extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
NHG reserves the right to invoke an optional extension of the framework term for an additional two years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/4B458ZUN8X
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
There are specific professional memberships/accreditations required to participate in this
procurement — Please refer to procurement documentation for full detail.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
NHG acknowledges that tendering for large procurement exercises is expensive and time-consuming. Therefore, a longer framework duration ensures a more sensible return on investment for bidders, encouraging higher quality and more competitive bids. Full details of justification can be found withing Appendix 7 - Information for Tenderers
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 February 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 February 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
ABOUT US: Notting Hill Genesis (NHG) is one of the largest Housing Associations in the country, with more than 66,000 homes across London and the South-East. We provide homes to a range of tenures and are committed to delivering housing that is affordable for all. We build and maintain quality homes, creating diverse and thriving communities. This is our primary purpose and everything we do supports that. For more information, visit www.nhg.org.uk..
FRAMEWORK USERS: This Framework will be available for use by NHG and any entity within the same group of companies as NHG from time to time (the current list can be found at https://www.nhg.org.uk/about-us/who-weare/current-members-of-the-group/) and any entity or joint venture company that NHG or any other NHG group member holds an interest in from time to time.
NHG may also (at its sole discretion) permit use of the Framework by any other contracting authority that is a provider of social housing operating in the Greater London area. This will be at NHG’s sole discretion and may be subject to payment of a usage fee. This includes providers of social housing including without limitation any Registered Provider (as defined in the Housing and Regeneration Act 2008 and registered with the Regulator of Social Housing), local authorities and/or Arm’s-Length Management Organisations (ALMO). A list of the current Registered Providers can be found by visiting https://www.gov.uk/government/publications/current-registered-providers-of-social-housing.
Once other authorities have access, they can independently call-off from the framework and manage their contracts’ performance. Such authorities may choose to direct award, using the justifications available from the framework agreement, or conduct a mini competition.
FRAMEWORK VALUE: Applicants should note that the estimated value of the Framework Agreement is £1.5 billion. This estimation is based on NHG’s projected spend of £600 million over the next 15 years, with an allowance for third-party Call-Offs entered into under the framework, estimated at £900 million. NHG cannot give any guarantees that works totalling this value will in fact be called off from this framework and the award of any Call-Off contracts under the framework is at NHG's (or any other user's) discretion. Equally, the total value may increase, either if NHG’s own requirements increase unexpectedly or if the framework is used by other contracting authorities more extensively than anticipated.
REQUIREMENTS FOR PARTICIPATION: Any supplier submitting a tender response must be able to
demonstrate that it meets NHG’s minimum requirements for participation, in order for its tender
response to be evaluated by NHG. Details of the minimum requirements for participation are set out
in the tender documents. We encourage any supplier considering submitting a tender response to first satisfy themselves that they can meet these minimum requirements, prior to investing time in producing a tender response. In the event that any supplier is unsure about their ability to meet the minimum requirements or wishes to seek clarification about the minimum requirements, the supplier should contact NHG as soon as possible via the clarification process set out in the ITT.
NUMBER OF FRAMEWORK MEMBERS: NHG currently intends to appoint 8 Tenderers to the
framework as an outcome of this procurement process. However, we reserve the right to appoint
either more or less than 8 Tenderers at our sole discretion.
OTHER: NHG reserves the right to cancel the procurement at any time and not to proceed with all or
part of the Framework Agreement. NHG will not, under any circumstance, reimburse any expense
incurred by Applicants in preparing their tender submissions.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./4B458ZUN8X
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4B458ZUN8X
GO Reference: GO-20241219-PRO-28950945
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (notices of decisions to award a contract or conclude a Framework
Agreement); regulation 87 (standstill period) and the other relevant provisions of the Public
Contracts Regulations 2015, following any decision to award a contract or contracts the Contracting
Authority will be providing debriefing information to unsuccessful bidders and observe a minimum
10 day standstill period before the framework agreement is entered into. Notting Hill Genesis reserves the right
not to award the opportunity or to award only part (or a different arrangement) of the opportunity
described in this notice
six.4.4) Service from which information about the review procedure may be obtained
Crown Commercial Service
London
Country
United Kingdom