Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Mr Mike Sullivan
Telephone
+44 7823525348
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for Provision of Ad-Hoc Repair Works
Reference number
DN755824
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Swindon Borough Council invites expressions of interest from suitably qualified and experienced suppliers for the provision of ad-hoc repair works to service its 10,500 tenanted properties.
Swindon Borough Council is establishing a framework for the provision of ad-hoc repair works to service its 10,500 tenanted properties. The framework will consist of 11 lots across a number of different works categories with the maximum value of any single call-off not exceeding £25,000 (exclusive of VAT).
The maximum framework term will be 48 months. The estimated total value of each lot and the maximum number of suitably qualified suppliers appointed to each lot is as follows:
Lot 1 – Electrical: £2,929,628: 3 suppliers
Lot 2 – Gas: £2,285,600: 3 suppliers
Lot 3 – Environmental: £779,684: 3 suppliers
Lot 4 - Windows & Doors: £2,310,776: 3 suppliers
Lot 5 – Roofing: £1,468,192: 3 suppliers
Lot 6 – Flooring: £938,064: 3 suppliers
Lot 7 – Drainage: £1,600,000: 3 suppliers
Lot 8 – Scaffolding: £2,130,000: 3 suppliers
Lot 9 – General Repairs: £8,000,000: 5 suppliers
Lot 10 – Fencing: £1,354,932: 3 suppliers
Lot 11 – Wet Trades: £2,000,000: 5 suppliers
Full details relating to the Lots are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 16th January 2025 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 28th January 2025, 1200 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN755824.
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
two.1.5) Estimated total value
Value excluding VAT: £28,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
11
Maximum number of lots that may be awarded to one tenderer: 11
two.2) Description
two.2.1) Title
Electrical
Lot No
1
two.2.2) Additional CPV code(s)
- 42961100 - Access control system
- 45310000 - Electrical installation work
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45331210 - Ventilation installation work
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 1 - Electrical. This lot includes but is not limited to: Electrical Works, Positive Ventilation, Enviro Sensors, Door Entry Systems.
The maximum framework term will be 48 months.
The estimated total value over 48 months of Lot 1 is £2,969,628.
The maximum number of suitably qualified suppliers to be appointed to Lot 1 is 3.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,929,628
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Gas
Lot No
2
two.2.2) Additional CPV code(s)
- 45331100 - Central-heating installation work
- 45333000 - Gas-fitting installation work
- 50411200 - Repair and maintenance services of gas meters
- 50531200 - Gas appliance maintenance services
- 50720000 - Repair and maintenance services of central heating
- 71314310 - Heating engineering services for buildings
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 2 - Gas. This lot includes but is not limited to Gas Servicing, Gas repairs and void repairs / improvements and Gas call out / emergency works.
The maximum framework term will be 48 months.
The estimated total value over 48 months of Lot 2 is £2,258,600.
The maximum number of suitably qualified suppliers to be appointed to Lot 2 is 3.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,285,600
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Environmental
Lot No
3
two.2.2) Additional CPV code(s)
- 39531000 - Carpets
- 45262640 - Environmental improvement works
- 90721000 - Environmental safety services
- 90722200 - Environmental decontamination services
- 90922000 - Pest-control services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 3 - Environmental. This lot includes but is not limited to: Mould Wash, Carpet Remediation, Pigeon Netting, Pest Treatment & Loft Insulation.
The maximum framework term will be 48 months.
The estimated total value over 48 months of Lot 3 is £779,684.
The maximum number of suitably qualified suppliers to be appointed to Lot 3 is 3.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £779,684
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Windows and Doors
Lot No
4
two.2.2) Additional CPV code(s)
- 44221000 - Windows, doors and related items
- 45420000 - Joinery and carpentry installation work
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 4 - Windows & Doors. This lot includes but is not limited to: Replacement or Repair
External UPVC, Timber, Aluminium, Composite Windows and Doors, Timber repairs to listed buildings, Canopies & Glazing.
The maximum framework term will be 48 months.
The estimated total value over 48 months of Lot 4 is £2,310,776.
The maximum number of suitably qualified suppliers appointed to Lot 4 is 3.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,310,776
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Roofing
Lot No
5
two.2.2) Additional CPV code(s)
- 44112400 - Roof
- 44112410 - Roof frames
- 44112420 - Roof supports
- 44112430 - Roof trusses
- 45261410 - Roof insulation work
- 45320000 - Insulation work
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 5 - Roofing. This lot includes but is not limited to: Roof Repairs, Rainwater goods, Soffits, Fascia Repairs, Replacement Insulation, Hanging Tiles & Cladding.
The maximum framework term will be 48 months.
The estimated total value over 48 months for Lot 5 is £1,468,192.
The maximum number of suitably qualified suppliers appointed to Lot 5 is 3.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,468,192
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Flooring
Lot No
6
two.2.2) Additional CPV code(s)
- 39531000 - Carpets
- 44112200 - Floor coverings
- 45262321 - Floor-screed works
- 45430000 - Floor and wall covering work
- 45432100 - Floor laying and covering work
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 6 - Flooring. This lot includes but is not limited to: Carpet, Safety Flooring, Trims, Skirting,
Nosings, Preparation of sub-base.
The maximum framework term will be 48 months.
The estimated total value of Lot 6 is £938,064.
The maximum number of suitably qualified suppliers to be appointed to Lot 6 is 3.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £938,064
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Drainage
Lot No
7
two.2.2) Additional CPV code(s)
- 44163112 - Drainage system
- 45111240 - Ground-drainage work
- 45232450 - Drainage construction works
- 45232451 - Drainage and surface works
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 7 - Drainage. This lot includes but is not limited to: Inspections, CCTV Survey, Emergency Out of Hours, Clear Blockages, & Repairs.
The maximum framework term will be 48 months.
The estimated total value over 48 months of Lot 7 is £1,600,000.
The maximum number of suitably qualified suppliers to be appointed to Lot 7 is 3.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Scaffolding
Lot No
8
two.2.2) Additional CPV code(s)
- 44212310 - Scaffolding
- 45262100 - Scaffolding work
- 45262110 - Scaffolding dismantling work
- 45262120 - Scaffolding erection work
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 8 - Scaffolding. This lot includes but is not limited to:Scaffolding, Temporary Access &
Temporary Support.
The maximum framework term will be 48 months.
The estimated total value of Lot 8 is £2,130,000.
The maximum number of suitably qualified suppliers to be appointed to Lot 8 is 3.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,130,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
General Repairs
Lot No
9
two.2.2) Additional CPV code(s)
- 44230000 - Builders' carpentry
- 45210000 - Building construction work
- 45332200 - Water plumbing work
- 45422000 - Carpentry installation work
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 9 - General Repairs. This lot includes but is not limited to:- All other lots (Primary lot for carpentry and plumbing works).
The maximum framework term will be 48 months.
The estimated total value of Lot 9 is £8,000,000.
The maximum number of suitably qualified suppliers to be appointed to Lot 9 is 5.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fencing
Lot No
10
two.2.2) Additional CPV code(s)
- 34928310 - Safety fencing
- 45340000 - Fencing, railing and safety equipment installation work
- 45342000 - Erection of fencing
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 10 - Fencing. This lot includes but is not limited to: Timber, Chain-link, Gates, Composite
& Bow top.
The maximum framework term will be 48 months.
The estimated total value of Lot 10 is £1,354,932.
The maximum number of suitably qualified suppliers to be appointed to Lot 10 is 3.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,354,932
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Wet Trades
Lot No
11
two.2.2) Additional CPV code(s)
- 44114250 - Concrete slabs
- 45262330 - Concrete repair work
- 45262350 - Unreinforced-concrete work
- 45262500 - Masonry and bricklaying work
- 45262522 - Masonry work
- 45410000 - Plastering work
- 45451000 - Decoration work
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 11 - Wet Trades. This lot includes but is not limited to: External Concreting, Rendering, Re-pointing, Brick/Blockwork, Internal Plastering, Artex, Decoration
The maximum framework term will be 48 months.
The estimated total value of Lot 11 is £2,000,000.
The maximum number of suitably qualified suppliers to be appointed to Lot 11 is 5.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
In the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
28 January 2025
Local time
12:00pm
Changed to:
Date
18 February 2025
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
28 January 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
SN1 2JH
Country
United Kingdom