Scope
Description
Following previous market engagement under Crown Commercial Services ("CCS") Frameworks, the purpose of this prospectus (and any associated published procurement notices) is for the Environment Agency (the "EA") to carry out preliminary market engagement via a Request for Information (in advance of commencing any formal procurement process) for the potential procurement of a Secure By Design, compliant, and streamlined file management solution for Asset Management. This includes a Common Data Environment (CDE) process to support whole lifecycle asset management information. This solution will serve as a single, consistent source of truth for all Asset Management files and data (past and present) across the full asset lifecycle.
Total value (estimated)
- £4,500,000 excluding VAT
- £5,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 4 January 2031
- Possible extension to 4 January 2036
- 10 years
Main procurement category
Services
CPV classifications
- 72212517 - IT software development services
- 72000000 - IT services: consulting, software development, Internet and support
- 72512000 - Document management services
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
1 August 2025
Engagement process description
Following previous market engagement under Crown Commercial Services ("CCS") Frameworks, the purpose of this prospectus (and any associated published procurement notices) is for the Environment Agency (the "EA") to carry out preliminary market engagement via a Request for Information (in advance of commencing any formal procurement process) for the potential procurement of a Secure By Design, compliant, and streamlined file management solution for Asset Management. This includes a Common Data Environment (CDE) process to support whole lifecycle asset management information. This solution will serve as a single, consistent source of truth for all Asset Management files and data (past and present) across the full asset lifecycle. In order to respond to access and review the RFI documents and respond to any future notices, prospective tenderers are kindly requested to register a supplier Portal Account on our eSourcing system where we will also be running any future invitations to tender. A registration link can accessed below and in the 'Contracting Authority' section of this notice. If you have any technical issues, please reach out to the helpdesk team for assistance via the contact details in the link. https://defra-family.force.com/s/Welcome Prospective tenderers are requested to please complete a response to the market engagement questionnaire detailed in Appendix 1 of the prospectus document by 31.07.2025.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
28 August 2025
Contracting authority
ENVIRONMENT AGENCY
- Public Procurement Organisation Number: PNWW-1475-NYLN
Seacole Building, 2 Marsham Street
London
SW1P 4DF
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government