Scope
Description
Following previous market engagement under Crown Commercial Services ("CCS") Frameworks, the purpose of this prospectus (and any associated published procurement notices) is for the Environment Agency (the "EA") to carry out preliminary market engagement via a Request for Information (in advance of commencing any formal procurement process) for the potential procurement of a Secure By Design, compliant, and streamlined file management solution for Asset Management. This includes a Common Data Environment (CDE) process to support whole lifecycle asset management information. This solution will serve as a single, consistent source of truth for all Asset Management files and data (past and present) across the full asset lifecycle.
Total value (estimated)
- £4,500,000 excluding VAT
- £5,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 4 January 2031
- Possible extension to 4 January 2036
- 10 years
Main procurement category
Services
CPV classifications
- 72212517 - IT software development services
- 72000000 - IT services: consulting, software development, Internet and support
- 72512000 - Document management services
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
31 July 2025
Engagement process description
Following previous market engagement under Crown Commercial Services ("CCS") Frameworks, the purpose of this prospectus (and any associated published procurement notices) is for the Environment Agency (the "EA") to carry out preliminary market engagement via a Request for Information (in advance of commencing any formal procurement process) for the potential procurement of a Secure By Design, compliant, and streamlined file management solution for Asset Management. This includes a Common Data Environment (CDE) process to support whole lifecycle asset management information. This solution will serve as a single, consistent source of truth for all Asset Management files and data (past and present) across the full asset lifecycle. Prospective tenderers are requested to read the RFI document attached to this notice and to complete a response to the market engagement questionnaire in Appendix 1 by 31.07.2025.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
28 August 2025
Contracting authority
ENVIRONMENT AGENCY
- Public Procurement Organisation Number: PNWW-1475-NYLN
Seacole Building, 2 Marsham Street
London
SW1P 4DF
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government