Scope
Reference
EDR-25-008
Description
Provision of the Holistic Options for Promoting REsilience (HOPE) Independent School Counselling and Therapy Service in Post Primary Mainstream schools in three geographical
locations across Belfast for a period of 2 years with the options to extend for any further period(s) of up to and including 24 months. Total estimated value £2,000,000 (ex VAT)
Lot Belfast A. Belfast A
Description
Belfast A covers the following schools within the geographical areaAquinas Grammar School, BelfastAshfield Boys' High School, BelfastAshfield Girls' High School, BelfastBloomfield Collegiate School, BelfastCampbell College, BelfastDundonald High School, DundonaldGrosvenor Grammar School, BelfastOur Lady & St Patrick's College, BelfastSt Joseph's College, BelfastStrathearn School, Belfast
Lot Belfast B. Belfast B
Description
Belfast B covers the following schools within the geographical areaBelfast Boys' Model School, BelfastBelfast Model School for Girls, BelfastBelfast Royal Academy, BelfastBlessed Trinty College, BelfastDominican College, Fortwilliam, BelfastMercy College, BelfastSt Malachy's College, BelfastThe Royal Belfast Academical Institution, Belfast
Lot Belfast C. Belfast C
Description
Belfast C covers the following schools within the geographical areaAll Saints College, BelfastColaiste Feirste, BelfastDe La Salle College, BelfastSt Colm's High School, DunmurrySt Dominic's High School, BelfastSt Genevieve's High School, BelfastSt Louise's Comprehensive College, BelfastSt Mary's Christian Brothers' Grammar School, Belfast
Contract 1. HOPE Counselling Service Belfast A
Lots
Lot Belfast A. Belfast A
Supplier
Contract value
- £700,000 excluding VAT
- £840,000 including VAT
Above the relevant threshold
Award decision date
16 July 2025
Date assessment summaries were sent to tenderers
16 July 2025
Earliest date the contract will be signed
25 July 2025
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
Option to extend for any periods up to and including 24 months. Prior to entering into any extension to this contract the Education Authority will assess the following.
The availability of adequate funding for the service.
Changes/increase in need in relation to the service and scope of the existing contract.
If the contract is continuing to deliver value for money.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
This service is funded by the Department of Education whereby counselling sessions are allocated to schools, based on their pupil enrolment figures. A breakdown of allocated sessions for each school is provided in the Tender documentaion. Spend will be closely monitored throughout the lifecycle of this Contract and should there be an indication that requirements and spend is likely to exceed the maximum awarded value the Buyer may, at its discretion and subject to the provisions of the Procurement Act 2023, either adjust the maximum value or terminate the Contract in line with condition 14.3 of the Mid-Tier Core Terms.
CPV classifications
- 85312300 - Guidance and counselling services
- 85312310 - Guidance services
- 85312320 - Counselling services
Contract locations
- UKN - Northern Ireland
Contract 2. HOPE Counselling Service Belfast B
Lots
Lot Belfast B. Belfast B
Supplier
Contract value
- £690,000 excluding VAT
- £828,000 including VAT
Above the relevant threshold
Award decision date
16 July 2025
Date assessment summaries were sent to tenderers
16 July 2025
Earliest date the contract will be signed
25 July 2025
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
Option to extend for any periods up to and including 24 months. Prior to entering into any extension to this contract the Education Authority will assess the following.
The availability of adequate funding for the service.
Changes/increase in need in relation to the service and scope of the existing contract.
If the contract is continuing to deliver value for money.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
This service is funded by the Department of Education whereby counselling sessions are allocated to schools, based on their pupil enrolment figures. A breakdown of allocated sessions for each school is provided in Appendix A. Spend will be closely monitored throughout the lifecycle of this Contract and should there be an indication that spend is likely to exceed the maximum awarded value the Buyer may, at its discretion and subject to the provisions of the Procurement Act 2023, either adjust the maximum value or terminate the Contract in line with condition 14.3 of the Mid-Tier Core Terms.
CPV classifications
- 85312300 - Guidance and counselling services
- 85312310 - Guidance services
- 85312320 - Counselling services
Contract locations
- UKN - Northern Ireland
Contract 3. HOPE Counselling Service - Belfast C
Lots
Lot Belfast C. Belfast C
Supplier
Contract value
- £610,000 excluding VAT
- £732,000 including VAT
Above the relevant threshold
Award decision date
16 July 2025
Date assessment summaries were sent to tenderers
16 July 2025
Earliest date the contract will be signed
25 July 2025
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
Option to extend for any periods up to and including 24 months. Prior to entering into any extension to this contract the Education Authority will assess the following.
The availability of adequate funding for the service.
Changes/increase in need in relation to the service and scope of the existing contract.
If the contract is continuing to deliver value for money.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
This service is funded by the Department of Education whereby counselling sessions are allocated to schools, based on their pupil enrolment figures. A breakdown of allocated sessions for each school is provided in the Tender Documentation. Spend will be closely monitored throughout the lifecycle of this Contract and should there be an indication that spend is likely to exceed the maximum awarded value the Buyer may, at its discretion and subject to the provisions of the Procurement Act 2023, either adjust the maximum value or terminate the Contract in line with condition 14.3 of the Mid-Tier Core Terms.
CPV classifications
- 85312300 - Guidance and counselling services
- 85312310 - Guidance services
- 85312320 - Counselling services
Contract locations
- UKN - Northern Ireland
Information about tenders
Lot Belfast A. Belfast A
- 4 tenders received
- 4 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 3 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Lot Belfast B. Belfast B
- 4 tenders received
- 4 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 3 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Lot Belfast C. Belfast C
- 4 tenders received
- 4 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 3 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Special regime
Light touch
Supplier
MAKE A MELODY LTD.
- Companies House: NI681945
- Public Procurement Organisation Number: PXMG-7436-XQZL
12 Gibsons Park
Lurgan
BT66 7XE
United Kingdom
Email: stuartwatson@makeamelody.co.uk
Website: http://www.makeamelody.co.uk
Region: UKN07 - Armagh City, Banbridge and Craigavon
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. HOPE Counselling Service Belfast A
Contract 2. HOPE Counselling Service Belfast B
Contract 3. HOPE Counselling Service - Belfast C
Contracting authority
the Education Authority
- Public Procurement Organisation Number: PPHJ-6982-JPXY
40 Academy Street
Belfast
BT1 2NQ
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland