Section one: Contracting authority
one.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
Telephone
+44 2477658021
Country
United Kingdom
Region code
UKG33 - Coventry
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT
Reference number
FRAM-1373-24-TH
two.1.2) Main CPV code
- 63121100 - Storage services
two.1.3) Type of contract
Services
two.1.4) Short description
Coventry University Group are seeking proposals from qualified vendors for the supply, installation, and support of a cloud-based email archiving solution. The solution should securely archive email communications for a maximum period of 13 years, support exporting emails to PDF for legal cases, investigations and Freedom of information requests. It must be capable of handling an existing archive of 110TB. The solution should support Office 365 (O365) and Google Workspace connectors and must
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accommodate user licensing for 70,000 users, including both staff and students. The system should be able to handle an average of 300,000 emails daily.
Submission Requirements:
Vendors interested in submitting a proposal must include the following:
Company Profile: Overview of the company, including experience in providing similar solutions.
Technical Proposal: Detailed description of the proposed solution, including software and hardware specifications.
Implementation Plan: Timeline and plan for deploying the solution, including data migration.
Support and Maintenance: Description of support services, including response times and SLAs.
Pricing: Detailed pricing breakdown, including software licenses, implementation costs, support fees, and any other relevant charges for initial archive copy.
References: Provide at least three references from organizations of similar size and scope.
Below Tenderers can find details of how Coventry University intends to administer the evaluation of submitted proposals.
This Email Archive solution is required for a period of five years. Following a successful contract review, there may be a possibility of extending the contract for a further five, one-year periods.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £651,780
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
This Email Archive solution is required for a period of five years. Following a successful contract review, there may be a possibility of extending the contract for a further five, one-year periods.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-027397
Section five. Award of contract
Title
EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 November 2024
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
VIPRE SECURITY LTD
Unit 4 Riverside Park, Campbell Road, Stoke on Trent
Staffordshire
ST4 4RJ
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
Companies House
04812110
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £651,780
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Coventry Universit
Priory Street
Coventry
CV15FB
Country
United Kingdom