Section one: Contracting authority
one.1) Name and addresses
PA Housing Limited
3 Bede Island Road
Leicester
LE2 7EA
Contact
Dilwyn Evans
Country
United Kingdom
NUTS code
UKF2 - Leicestershire, Rutland and Northamptonshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/pahousing/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/pahousing/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Grounds Maintenance Nottinghamshire and Melton Mowbray
Reference number
PAPP-0909
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
PA Housing are tendering for Grounds Maintenance Services to PA estates and grounds in the Nottinghamshire and Melton Mowbray. The sites will number 66 and will require the following services to include but restricted to:The Services required by the Contract, include but are not restricted to: • Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs • Litter Collection, Sweeping and Clearance of Debris • Grass Cutting and Maintenance • Edging • Grass Reseeding / Turfing • Supply of Planting Material, mainly shrubs and roses • Shrub Maintenance • Rose Maintenance • Hedge Maintenance • Application of pesticides, as required and in accordance with the appropriate legislation • Trees – the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification • Snow Clearing and Gritting
two.1.5) Estimated total value
Value excluding VAT: £212,500
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77340000 - Tree pruning and hedge trimming
- 90914000 - Car park cleaning services
- 90630000 - Ice-clearing services
- 90611000 - Street-cleaning services
- 90620000 - Snow-clearing services
two.2.3) Place of performance
NUTS codes
- UKF14 - Nottingham
- UKF15 - North Nottinghamshire
- UKF16 - South Nottinghamshire
- UKF21 - Leicester
Main site or place of performance
The services will be conducted at sites owned by PA Housing in Nottinghamshire and Melton Mowbray (Leicestershire).
two.2.4) Description of the procurement
The procurement is for Grounds Maintenance Services at PA owned sites in Nottinghamshire and Melton Mowbray. The contract length is 30 months and will include but limited to the following services:• Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs • Litter Collection, Sweeping and Clearance of Debris • Grass Cutting and Maintenance • Edging • Grass Reseeding / Turfing • Supply of Planting Material, mainly shrubs and roses • Shrub Maintenance • Rose Maintenance • Hedge Maintenance • Application of pesticides, as required and in accordance with the appropriate legislation • Trees – the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification • Snow Clearing and Gritting • Grounds maintenance tasks associated with the maintenance of children’s play areas
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
30
This contract is subject to renewal
Yes
Description of renewals
PA Housing will procure the new ground maintenance contracts ahead of the current contract end date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As identified in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
27 January 2025
Local time
12:01pm
Place
The opening ceremony will be conducted electronically and all bids are locked in the system until completed.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The review will be conducted in line with PCR 2015.
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom